1st shift - Logistics Scheduling Assistant II

Company Description For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them! I. Primary Purpose & Value of the Department & Position Summarize in 2 to 5 sentences the mission of the department and primary function of the position. The Shipping department communicates with on-site Production Managers and other company manufacturing locations, Builders, and Project Managers to ensure on-time delivery of product. The Traffic & Shipping Coordinator coordinates shipments with Builders, secures dependable freight carriers, estimates freight rates, and maintains good customer relations with freight carriers, Builders and Project Managers. The Coordinator also completes necessary paperwork to fulfill job requirements. II. Primary Duties & Responsibilities * In addition to complying with all safety and environmental policies and contributing to the company’s Zero Harm commitment, briefly describe 5 to 10 primary activities (not all activities) that are regularly performed and the approximate percentage of time annually devoted to each (equals 100%). Percent Ensure continuous flow of truckload completions and paperwork through all shifts and weekends, as necessary 30% Coordinate shipments with Builders 25% Secure dependable freight carriers 15% Estimate freight rates 15% Interact with internal customers 15% III. Key Measures Briefly list the areas in which this job is accountable for results. On-time delivery performance Compliance with regulatory and company policies Efficient and accurate documentation Effective and responsive communication with internal and external customers IV. Authority & Decision Making Briefly identify the types of decisions, if any, made without review of a superior. Facilitates balanced workloads for the department Coordinates and works with Builders and Project Managers to determine changes in future shipping dates, rather than pulling orders ahead Required V. Tools Required List the tools required to perform the role – eg reports that need to be reviewed in order to make decisions, data sets that needs to be understood. Microsoft Office Suite Compass system Shipping schedule and order scheduling reports VI. Key Relationships List the types of internal and/or external contacts for interactions routinely encountered (i.e., manager, co-workers, project teams, customers, vendors, executive team). Plant Manger Shipping & Traffic Manager Production Managers Shipping personnel Office peers Project Managers Builders Freight Carrier representatives VII. Quantitative Scope If applicable, provide estimates. # of employees directly & indirectly supervised 0 Job Titles of employees directly supervised N/A # of vendor, consultant, or ad hoc workers supervised 0 Annual payroll dollars accountable for 0 Annual budget dollars directly accountable for 0 Annual revenue dollars directly accountable for 0 Maximum company funds authorized to spend 0 Qualifications VIII. Education & Experience Qualifications List qualifications necessary to perform the duties and responsibilities listed above. Minimum High School diploma or equivalent Experience in Shipping or Traffic Preferred College degree 1 year of experience in Shipping or Traffic role Skills IX. Skills & Competencies List additional attributes, including WITTS capabilities appropriate to role level, necessary to perform duties and responsibilities listed above. Proficiency with Microsoft Word and Excel Analytical and problem solving skills Ability to prioritize and achieve deadlines Strong organizational skills, attention to detail and ability to multi-task Excellent communication, and interpersonal skills Customer service and resolution skills Ability to thrive in a fast-paced environment and quickly adapt to a changing landscape X. Working Conditions & Physical/Mental Demands Indicate frequency for each activity: N (Never), R (Rarely), O (Occasionally), or F (Frequently) Frequency Customer Contact Extensive client contact, visibility, interaction, and exposure. May be required to host clients (existing or potential) and/or speak to senior level executives. F Deadlines Work assignments are typically deadline driven F Equipment Usage Computer usage may be required up to 90 percent of the time and include heavy periods of keyboarding, repetitive motion, and/or eye strain F Equipment Usage May operate high cost equipment using cutting edge-technology; may operate equipment with safety hazards (e.g., sharp edges, heat, etc.) R Equipment Usage Safety equipment or protective gear is required as necessary (e.g., insulated gloves, protective eye wear, hearing protection, safety belts, hard hat, fall restraint, arm guards, weld hood, safety shoes) O Equipment Usage Will be required to utilize various hand-held tools and equipment (e.g., hammers, welders, saws, drill, drill press, cutting torches, hand trucks, etc.) R Hazardous Chemicals May work with industrial products and chemicals and be exposed to hazardous chemicals, fumes, and/or airborne particles N Hazardous Energy May be exposed to lethal stored energy sources including mechanical and up to 100 volts of electrical current N Hearing Ability to distinguish sounds is required for safety purposes. Being hearing impaired may be life threatening in the environment. F Physical Activity May be required to lift, carry, and/or move equipment/supplies weighing up to 50 pounds R Physical Activity May be required to stand or walk up to 80 percent of the time, including long durations of standing or walking up to 8 to 10 hours daily O Physical Activity Some work may be repetitive, which may include repetitive physical motion F Physical Activity Use of hands and fingers required to pinch, pick, and feel objects, tools and/or controls F Physical Activity Work requires continuous mental attention and high alertness F Physical Activity Work requires physical activities such as bending, kneeling, crouching, pushing, pulling, reaching, crawling, climbing, balancing, reaching, etc., which may include the use of a step stool or ladder. O Physical Environment May be exposed to adverse or hazardous conditions including, but not limited to, high-speed machinery and production equipment, work at heights, and/or near dust, fumes and gases O Physical Environment May be exposed to excessive or loud noise where hearing protection is required O Physical Environment Work takes place in extreme hot or cold temperatures O Reading Significant reading in English required via Internet and/or bound volumes F Sedentary Work Work may be sedentary or desk bound F Speaking May be required to conduct presentations, facilitate training, and/or speak in front of large groups of people F Speaking Required by telephone and/or in person F Training & Certification Continuing education sessions and seminars may be required to maintain appropriate licensure, certifications, and level of technical proficiency. This may include completing programs that require passing scores on exams/exercises to maintain employment and/or vendor certifications. O Travel - Away International travel may be required N Travel - Away Overnight travel may be required up to 10 percent of the time N Travel - Away Travel may include extended time at remote work locations N Travel - Local Travel to other local business locations may be required and include driving a personal or company vehicle as necessary N Vision Good close vision required for viewing paper c