Personal Assistant

About the Job ViTO Energy Engineering and Construction, a wholly owned subsidiary of ViTO Group, is an integrated EPC (Engineering, Procurement, and Construction) services provider for industrial projects. Our industry-specific organization focuses on executing turnkey projects in the oil, gas, and energy sectors. Utilizing modern technology and techniques to deliver excellent results and added value to our clients, our Group currently operates from headquarters in Qatar, India, the United Arab Emirates, Germany, and Istanbul. We are looking for a highly motivated and experienced Personal Assistant to provide high-level executive and administrative support to our senior management, based in our Abu Dhabi office, UAE. Main Responsibilities Providing comprehensive personal and executive assistance to senior management, ensuring the smooth coordination of daily activities. Managing calendars, scheduling meetings, appointments, and maintaining executive agendas. Preparing presentations, reports, correspondence, and other business documents. Coordinating domestic and international travel arrangements, including flights, accommodation, and itineraries. Managing incoming calls, emails, and correspondence, ensuring timely communication and follow-up. Organizing meetings, preparing agendas, taking minutes, and following up on action items. Maintaining organized filing systems and ensuring accurate documentation and record management. Coordinating with internal departments, external stakeholders, and business partners on behalf of senior management. Handling confidential and sensitive information with the highest level of professionalism and discretion. Supporting ad hoc administrative and personal tasks as required. Knowledge & Experience Bachelor's degree in Business Administration or a related field. Minimum 7–8 years of proven experience as a Personal Assistant or Executive Assistant supporting senior executives or C-level management. Excellent written and verbal communication skills in English. Arabic and/or Turkish would be an advantage. Previous experience working in the UAE is preferred. Advanced proficiency in MS Office applications, including Outlook, Word, Excel, and PowerPoint. Excellent organizational, time management, and multitasking skills. Ability to prioritize competing demands and meet deadlines in a fast-paced business environment. Strong interpersonal and communication skills with a professional and confident approach. High level of discretion, confidentiality, and attention to detail. Proactive, adaptable, solution-oriented, and capable of working independently. Strong coordination skills and the ability to communicate effectively with multicultural teams. Flexibility regarding working hours when required. Show more Show less