Executive Assistant

About PLAYBOOK PLAYBOOK is a global, membership-based community that helps women connect, learn and invest. Our members are ambitious founders and professionals across 100+ countries. Connect: networking events and mentorship that open doors to the right people Learn: masterclasses and coaching that build leadership and financial confidence Invest: access to capital and investment opportunities We work toward a world where women lead confidently, invest with clarity and grow through shared knowledge and collaboration. By closing the gaps in access to networks, mentors and investors, we turn community into a catalyst for leadership, financial growth and lasting impact. About the role PLAYBOOK is looking for an Executive CEO Assistant to work directly with our Founder & CEO. The role has two connected parts: managing investor communication and relationships, and acting as the CEO’s main point of contact, running the CEO’s office so the CEO’s time, priorities and commitments are well organized. This is a high-trust role with close, day-to-day proximity to the CEO. It suits someone detail-oriented, proactive and highly organized, who communicates clearly with investors and senior stakeholders, handles confidential information with discretion, and anticipates needs before being asked. Working pattern Serve as the CEO’s primary point of contact and first line of support, internally and externally Stay reachable and responsive, including outside standard hours when required. Support urgent or time-sensitive requests as they arise. Key responsibilities Executive office support Act as the main contact for the CEO, managing the inbox, calls, messages and requests Screen, prioritize and route requests, deciding what needs the CEO’s attention and what can be handled independently Represent the CEO with internal teams, partners, investors and external stakeholders where appropriate Manage the CEO’s calendar, meetings, appointments and travel, protecting time for priority work Schedule, confirm and reschedule meetings for the CEO, handling invitations and availability with internal and external parties Track the CEO’s priorities, deadlines and commitments, and flag conflicts or gaps early Draft, review and proofread correspondence, documents and presentations on the CEO’s behalf Prepare agendas and meeting materials, and follow up on action items Take, write up and circulate meeting minutes, including decisions and action items Coordinate with internal teams and external partners on requests, approvals and deliverables for the CEO Track decisions and actions from leadership meetings and report progress Support the preparation of leadership meetings, including agendas, materials and minutes Support the CEO at events, speaking engagements, partner meetings and external engagements Coordinate logistics, briefing materials and follow-ups for each engagement Investor relations Build and maintain long-term relationships with current and prospective investors, and act as their day-to-day point of contact to the CEO. Maintain an investor database and pipeline, and track inquiries, commitments and follow-ups Prepare investor reports, presentations, updates and data packs, and keep a library of approved investor content Plan, draft and distribute the investor newsletter, confirming all figures with Finance and obtaining CEO approval before each issue goes out Set up and maintain the investor deal room, manage investor access, and respond to due diligence queries Support SAFE agreement administration, from issuance to filing, and maintain the SAFE and investor register Prepare briefs before investor meetings, capture notes and action items afterwards, and share market and investor insights with leadership Support fundraising preparation, investor events and funding timelines Other duties Willingness to travel and attend events when required Use AI tools relevant to the role Take ownership of assigned tasks and support the team’s collective goals Requirements Bachelor’s degree in Business, Finance, Communications or a related field 5+ years of experience in investor relations, executive support, business operations or a related role Strong written and verbal communication, with the ability to draft clear, professional content Proficiency in Microsoft Office, especially PowerPoint and Excel Strong organizational skills, attention to detail, and the ability to manage multiple priorities Availability to work outside standard hours when required Comfort with a close working relationship with the CEO, including personal support tasks Fluency in English (Arabic is a plus) Show more Show less