Logistics Coordinator – PMV

Job Summary The Logistics Coordinator – PMV is responsible for coordinating the movement, allocation, mobilization, demobilization, and operational support of plant, machinery, and vehicles across UCC Construction projects. The role ensures that all PMV resources are available at the right location and time, properly documented, legally compliant, and maintained in coordination with project, workshop, transport, procurement, and site teams. The position supports the efficient utilization of company-owned, hired, and subcontracted equipment while maintaining accurate records, controlling logistics costs, and ensuring compliance with company procedures, project requirements, and applicable legal and safety standards. Key Responsibilities PMV Logistics Coordination Coordinate the mobilization, transfer, allocation, relocation, and demobilization of plant, machinery, and vehicles between projects, yards, workshops, and suppliers. Prepare daily and weekly PMV movement schedules based on project requirements and operational priorities. Coordinate with project teams to confirm equipment requirements, delivery locations, access conditions, and required dates. Arrange transportation, loading, unloading, escort requirements, permits, and route planning for PMV movements. Monitor the movement and delivery status of equipment and provide timely updates to relevant stakeholders. Ensure that equipment is delivered safely, efficiently, and in accordance with the approved schedule. Coordinate the return of hired and surplus equipment to avoid unnecessary rental and transportation costs. Equipment Records and Documentation Maintain accurate records of all plant, machinery, vehicles, and related accessories. Update PMV registers, equipment allocation records, movement logs, delivery notes, transfer documents, and return documentation. Verify equipment ownership, rental status, project allocation, identification numbers, and operating locations. Ensure that all required documents are available, including registration, insurance, inspection certificates, permits, test certificates, and operator documentation. Monitor the expiry dates of licenses, registrations, insurance, permits, inspections, and other statutory documents. Maintain complete records for company-owned, hired, leased, and subcontracted equipment Fleet and Equipment Coordination Coordinate with the PMV, workshop, maintenance, and operations teams regarding equipment availability and readiness. Monitor equipment status, including operational, under maintenance, awaiting repair, idle, allocated, and available units. Support the planning of preventive maintenance, inspections, servicing, and repair activities. Coordinate the movement of equipment to and from workshops and service providers. Report breakdowns, delays, equipment shortages, and operational constraints to the relevant management team. Support equipment utilization monitoring and identify opportunities to improve fleet efficiency. Assist in verifying equipment condition before dispatch, transfer, and return. Compliance, Safety, and Quality Ensure that all PMV movements comply with company procedures, project requirements, traffic regulations, and applicable local authority requirements. Verify that vehicles and equipment are suitable, safe, and legally authorized for transportation and operation. Coordinate with HSE teams to ensure compliance with lifting, loading, securing, transportation, and site-entry requirements. Ensure that equipment is properly secured and transported using suitable vehicles and approved methods. Confirm that drivers, operators, transporters, and subcontractors possess the required licenses, permits, and competency certifications. Report incidents, damages, losses, non-conformities, and unsafe conditions promptly. Support investigations relating to equipment damage, transportation incidents, or documentation discrepancies. Supplier and Subcontractor Coordination Coordinate with equipment rental companies, transport contractors, suppliers, workshops, and service providers. Obtain and compare transport and equipment rental quotations in coordination with procurement. Verify delivery schedules, rental periods, equipment specifications, and commercial documentation. Monitor supplier and subcontractor performance against agreed requirements. Review delivery notes, timesheets, rental records, and supporting documentation for accuracy. Assist with resolving discrepancies related to equipment hours, rental charges, delivery dates, damages, and return conditions. Reporting and Cost Control Prepare daily, weekly, and monthly reports covering PMV movements, equipment allocation, utilization, availability, rentals, and outstanding requirements. Maintain a logistics tracker showing planned, dispatched, delivered, transferred, returned, and demobilized equipment. Highlight delays, idle equipment, expired documents, unavailable resources, and potential cost impacts. Support the preparation and verification of equipment hire, transportation, fuel, and logistics-related invoices. Identify opportunities to reduce transportation, rental, standby, and operational costs. Provide accurate information for project forecasting, resource planning, and management reporting. Principal Accountabilities Ensure the timely and efficient movement of plant, machinery, and vehicles to and from project locations. Maintain accurate and up-to-date PMV records, registers, and movement documentation. Ensure all vehicles and equipment have valid statutory, safety, and operational documentation. Coordinate equipment availability in line with project programmes and site requirements. Minimize equipment downtime, unnecessary rental periods, idle resources, and avoidable logistics costs. Ensure safe loading, transportation, unloading, and site delivery of all PMV assets. Provide accurate and timely logistics reports to project and PMV management. Maintain effective communication between project teams, workshops, transport providers, suppliers, and subcontractors. Required Knowledge and Skills Knowledge of plant, machinery, vehicles, and construction equipment logistics. Understanding of equipment mobilization, demobilization, transportation, and allocation processes. Knowledge of vehicle and equipment documentation, permits, inspections, registration, and insurance requirements. Familiarity with construction-site logistics and project delivery requirements. Understanding of equipment rental, transportation, workshop, and maintenance coordination. Proficiency in Microsoft Office, particularly Excel, for maintaining registers and tracking schedules. Experience with ERP, fleet-management, or asset-management systems is desirable. Strong organizational, coordination, communication, and follow-up skills. Ability to manage multiple equipment movements and competing project priorities. Ability to prepare accurate reports, trackers, and operational updates. Knowledge of HSE requirements for equipment transportation and site operations. Education and Experience Diploma or bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Transport Management, or a related discipline. Experience in construction logistics, fleet coordination, plant operations, or equipment management. Experience working with heavy equipment, construction machinery, and commercial vehicles is preferred. GCC construction experience is advantageous. Valid driving license, where required, is desirable. Key Performance Indicators Timely mobilization and demobilization of PMV resources. Accuracy and completeness of equipment records and documentation. Reduction in equipment idle time and unnecessary rental costs. Compliance with statutory, safety, and project requirements. Timely submission of logistics and equipment reports. Efficient coordination of transporters, suppliers, workshops, and project teams. Reduction in delays, documentation issues, equipment losses, and tra