Procurement Expert

JPC: JPC - 6745 Job Location: Abu Dhabi Job title: Procurement Expert Core Responsibilities - Coordinate with the Sourcing, Contracts, and Vendor Management Sections to monitor the progress of procurement activities and ensure timely completion of assigned actions. Actively follow up with the relevant section owners on pending tasks, outstanding approvals, delayed activities, and unresolved issues, maintaining clear action owners and target completion dates. Maintain an updated overview of procurement activities, priorities, deadlines, dependencies, and outstanding matters across the three sections. Monitor the progress of sourcing and tendering activities, including RFIs, RFQs, RFPs, tender issuance, evaluations, approvals, award recommendations, and handover to the Contracts Section, as applicable. Follow up with the Sourcing Section on delayed tenders, pending evaluations, supplier clarifications, outstanding approvals, and award recommendations. Coordinate with relevant stakeholders to ensure the timely provision of technical specifications, evaluation inputs, commercial clarifications, and supporting documentation. Monitor contract-related activities, including contract preparation, review, negotiation, approvals, execution, renewal, amendment, and closure, as applicable. Follow up with the Contracts Section and relevant stakeholders on pending contracts, outstanding comments, approvals, signatures, and documentation. Monitor contracts approaching expiry, renewal deadlines, and other critical contractual milestones, highlighting matters requiring timely action Monitor supplier onboarding, registration, qualification, due diligence, documentation, and approval activities in coordination with the Vendor Management Section. - Follow up on incomplete supplier documentation, outstanding due diligence requirements, delayed approvals, supplier performance issues, and corrective actions, where applicable. Coordinate with internal stakeholders and requesting departments to follow up on procurement requests, requirements, approvals, and supporting documentation. Identify delays, operational bottlenecks, dependencies, recurring challenges, and risks affecting procurement cycle times and service delivery, and coordinate with the responsible parties to facilitate resolution. Monitor procurement milestones, turnaround times, outstanding actions, and delays against agreed timelines and applicable performance indicators. - Prepare and submit **weekly consolidated procurement status reports to the Head of the Procurement Section**, covering progress across Sourcing, Contracts, and Vendor Management, including completed activities, pending actions, overdue items, upcoming deadlines, key risks, challenges, and matters requiring management attention or decisions. Maintain accurate and up-to-date procurement trackers, action logs, status reports, and records of management instructions and follow-up actions. Follow up on the implementation and closure of relevant audit observations, compliance actions, corrective measures, and agreed improvement plans. Identify and report potential compliance gaps, process deviations, documentation deficiencies, and procurement-related risks to the relevant section owners and, where appropriate, the Head of the Procurement Section. Identify opportunities to improve procurement processes, coordination, reporting mechanisms, turnaround times, accountability, and operational efficiency. Support the effective use of procurement systems, ERP platforms, dashboards, trackers, and reporting tools to improve visibility and monitoring of procurement activities. Self-Management Responsibilities Defines performance goals at the start of the year in discussion with the reporting manager and ensures that the goals are achieved during the course of the year Identifies the training and development requirements for self and agrees on them with the reporting manager to ensure that the required trainings are arranged and attended . Strives to achieve the highest levels of proficiency on all the competencies and skills required to perform the role. Keeps abreast of professional developments, new techniques and current issues through continued education and professional growth. Bachelor s degree in Procurement, Supply Chain Management, Business Administration, Finance, or a related discipline. Professional certification in procurement or supply chain management, such as CIPS, is an advantage. Strong written and verbal communication skills in English; Arabic is an advantage. Proficiency in Microsoft Office applications, particularly Excel and PowerPoint, and familiarity with reporting tools Relevant professional experience in procurement, sourcing, tendering, contract administration, vendor management, or procurement operations. - Experience coordinating multiple procurement workstreams and following up on deliverables, deadlines, approvals, and outstanding actions. Practical understanding of procurement policies, procedures, tendering processes, contract workflows, and supplier management activities. Experience tracking procurement activities from initiation through sourcing, evaluation, award, contracting, and supplier-related processes, as applicable. Experience preparing consolidated status reports, management updates, action trackers, and performance reports. Experience identifying operational delays, process bottlenecks, risks, and compliance concerns and coordinating their resolution. Experience liaising with internal departments, procurement stakeholders, suppliers, and other relevant parties. Familiarity with ERP systems, e-procurement platforms, and procurement reporting tools. Experience supporting audit requirements, governance activities, corrective actions, or process improvement initiatives is desirable. Demonstrated ability to manage competing priorities, meet deadlines, maintain accurate records, and undertake ad hoc assignments. Show more Show less