HR, Admin and GRO Duputy Manager

CULines is seeking a results-driven Deputy HR, Admin & GRO Manager to lead our human resources, administrative operations, and Government Relations (GRO) functions for our growing hub in Jeddah. The ideal candidate must be a Saudi Local based in Jeddah with extensive experience in the shipping, container line, or maritime logistics industry. You will bridge internal HR and operational administration with Saudi government compliance, ensuring smooth establishment of regional offices, workforce onboarding, Saudization compliance, and seamless daily administrative operations. Key Responsibilities 1. Government Relations & Public Relations (GRO / PRO) Government Portals & Compliance: Oversee and manage all government platforms including QIWA, Muqeem, Absher Business, MUDAD, GOSI, and ZATCA. Labor & Business Licensing: Coordinate with the Ministry of Human Resources and Social Development (MHRSD), Ministry of Investment (MISA), Jeddah Chamber of Commerce, and Jeddah Port authorities for company licensing, commercial registration renewals, and regulatory filings. Visa & Residency Management: Handle processing, issuance, and renewal of Work Visas, Business Visas, Exit/Re-entry Visas, and Iqamas for regional staff and visiting executives. Saudization (Nitaqat): Monitor and maintain optimal Nitaqat ratios, ensuring compliance with Saudi Labor Law and Saudization mandates for maritime/logistics job roles. 2. Human Resources Management Recruitment & Talent Acquisition: Source, interview, and onboard qualified local Saudi talent and expat professionals tailored to shipping agency roles (Documentation, Customer Service, Operations, Port Captains, Network Planning). Onboarding & Offboarding: Manage end-to-end employee lifecycle, contract execution, probationary evaluations, and end-of-service benefits (ESB) calculation in accordance with Saudi Labor Law. Payroll & GOSI Compliance: Supervise monthly payroll processing via the MUDAD Wage Protection System (WPS) and ensure accurate monthly GOSI deductions and reports. Performance Management & Policy: Implement CULines regional HR policies, conduct performance appraisals, and manage employee relations/disciplinary matters locally. 3. Office Administration & Facilities Operations Office & Villa Facility Management: Oversee daily operations, maintenance, lease management, and security of CULines commercial office premises and corporate housing/villas in Jeddah. Vendor & Procurement Management: Negotiate and manage contracts with local vendors, IT suppliers, travel agencies, cleaning companies, and facility maintenance contractors. Travel & Executive Support: Coordinate travel itineraries, hotel bookings, airport transfers, and lounge access for HQ executives, regional team members, and visiting leadership. Asset & Inventory Control: Track corporate assets, office supplies, mobile lines, and vehicle fleet management/parking assignments. Required Qualifications & Experience Nationality/Locality: Saudi . Industry Background: Minimum 8 years of experience in HR, Admin, and GRO roles specifically within Container Shipping Lines, Shipping Agencies, Port Logistics, or Maritime Freight Forwarding. Education: Bachelor’s degree in Business Administration, Human Resources Management, Public Administration, or a related field. Government Portal Expertise: Hands-on mastery of QIWA, Muqeem, Absher, GOSI, MUDAD, MISA, and Chamber of Commerce platforms. Legal Knowledge: Deep familiarity with Saudi Labor Law, Nitaqat guidelines, and Jeddah regional commercial regulations. Languages: Bilingual proficiency in Arabic and professional fluency in English. (Knowledge of Mandarin Chinese is a plus). Key Competencies & Skills Relationship Building: Established network with local government departments, labor offices, and Jeddah port authorities. Problem Solving & Adaptability: Ability to resolve complex administrative, visa, or regulatory issues under tight operational deadlines. Leadership & Organization: Strong organizational skills to manage HR workflows, facility setups, and cross-border team logistics simultaneously. Communication: Excellent interpersonal skills for interacting with cross-cultural teams, senior executives, and official representatives. Show more Show less