Receiving Clerk | BEAMS Abu Dhabi

BEAMS is one of Japan’s leading culture shops, bringing together fashion, food and art. BEAMS Abu Dhabi creates a cultural bridge between Japan and Abu Dhabi, connecting people and ideas to shape new culture together. At BEAMS, we create memorable experiences through creativity, craftsmanship, thoughtful service and genuine hospitality. Behind every great customer experience is a well-organised operation where products, stock and supplies are accurately received, controlled and available when needed. We are looking for a Receiving Clerk to join our team in Abu Dhabi and support the smooth operation of both Retail and F&B through accurate receiving, inventory management, purchasing administration and cost documentation. THE ROLE As a Receiving Clerk, you will be responsible for maintaining accurate, secure and well-documented control of retail merchandise, F&B stock, packaging, consumables and store assets. You will manage receiving, storage, purchase administration, stock counts, cost data and expense documentation while working closely with Retail, F&B, VMD, suppliers and Finance. KEY RESPONSIBILITIES • Receive and inspect merchandise, food, supplies and equipment • Match deliveries against approved POs, delivery notes and invoices • Record stock movements and maintain secure, clearly labelled storage • Coordinate Retail replenishment and F&B stock issuance • Prepare approved purchase orders and follow up on delivery status • Conduct cycle counts and full inventories and investigate stock variances • Compile food-cost, waste, stock-consumption and ageing reports • Maintain invoice, expense and period-end supporting documentation • Support local Finance with accurate records and documentation • Escalate accounting, tax or other financial judgements to the appropriate team • Maintain appropriate segregation between requesting, receiving, approving and paying activities • Communicate delivery discrepancies, shortages or damaged items promptly KEY RESULT AREAS • Retail and F&B inventory accuracy • Receiving and discrepancy control • Stock availability • PO and invoice accuracy • Cost, waste and period-end reporting • Accurate and organised documentation WHAT WE'RE LOOKING FOR • 4+ years of experience in storekeeping, inventory, logistics or purchasing administration • Retail and F&B experience strongly preferred • Supply Chain, Inventory, Finance or related qualification preferred • Fluent English communication skills • Strong Excel skills and confidence working with data and reports • Experience using inventory or stock-management systems • Strong understanding of receiving and reconciliation processes • Experience with POs, invoices and cost documentation • Ability to investigate and resolve stock variances • High level of accuracy, organisation and attention to detail • Strong integrity and ability to maintain confidential information • Excellent cross-functional communication and coordination skills REPORTING LINE Reports to: Outlet Manager Functional coordination: General Manager and Finance Works closely with: Retail, F&B, VMD and Approved Suppliers ACCOUNTABILITY The Receiving Clerk is responsible for maintaining accurate stock, PO, invoice and cost records. No independent authority for purchasing, payment, write-offs or supplier appointment. WORKING CONDITIONS • Deliveries, stockroom and office-based work • Early, late and period-end activities when required • Physical carton and stock handling • Working with confidential records and system access If you are highly organised, detail-oriented and enjoy working at the intersection of retail, F&B and operations, we would love to hear from you. Join BEAMS Abu Dhabi and be part of the team bringing Japanese creativity, culture and hospitality supported by strong operational excellence behind the scenes. Show more Show less