JobsHR Coordination & Documentation Specialist
HR Coordination & Documentation Specialist
Iduast companyDammam, Saudi Arabia1 November 2026
This listing is aggregated from an external source. JeebJob is not the employer; applications are made on the source site.
Listing details, as published by the source
Key Job Responsibilities:
3.1 Employee file management: Establish, update, file and store physical & electronic personnel files for multi national staff, including employment contracts, visa documents, onboarding materials, performance records, payroll vouchers and termination documents, meet Saudi labor inspection requirements.
3.2 HR process coordination: Support departments on document circulation for onboarding, confirmation, transfer, contract renewal and contract termination, follow process milestones and update file information timely.
3.3 Local system maintenance: Maintain employee data on Qiwa and GOSI systems, ensure consistency between system entries and physical files.
3.4 File compliance control: Conduct regular file inventory, complete missing documents; implement file confidentiality and borrowing management in accordance with Saudi legal retention requirements.
3.5 Internal & external HR support: Respond to employee HR enquiries from internal departments; provide documentation during labor inspections by Saudi authorities.
3.6 HR ledger maintenance: Maintain personnel information ledger, count personnel movement and generate basic HR statistical reports.
3.7 Perform other HR coordination and documentation tasks assigned by superior.
4.1 Education Background
College degree or above in Human Resources or Administration; HR related certificates preferred; Proficient English for reading, writing and communication.
4.2 Work Experience Requirements:
Minimum 3 year hands on experience in HR documentation and HR operations;
experience managing multi national employee files;
understanding of Saudi employment document retention and inspection requirements;
familiar with full hire transfer resignation workflow.
4.3 Knowledge, Skills and Abilities
Understand Saudi legal requirements for HR documentation; detail oriented with strong document and ledger management capability; high confidentiality awareness; good cross department coordination; hands on experience with Qiwa / GOSI systems is preferred.
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