Admin / Project Coordinator

Company: SACD – Sonia Ashoor Cultural Design Location: Amwaj Islands, Bahrain Job Type: Full-time Workplace: On-site Experience Level: Mid-Level About SACD SACD is a cultural interior design firm based in Amwaj Islands. Job Description SACD is seeking an experienced and well-organized Administrative & Office Coordinator to support the smooth daily operations of the studio. The successful candidate will assist with office administration, HR coordination, financial administration, executive support, and supplier coordination. Key Responsibilities 1. HR & Staff Administration Support staff requirements and routine HR administration. Maintain employee records, contracts, and related documentation. Assist with employment contracts and company visa and immigration procedures. Support staff in understanding office policies and procedures. 2. Executive & Office Coordination Assist the Principal with daily administrative requirements. Coordinate appointments, meetings, and travel arrangements. Manage business correspondence and incoming communications. Handle confidential information with professionalism and discretion. 3. Financial & Accounting Administration Coordinate with the outsourced accountant and provide required financial information. Prepare invoices and follow up on outstanding payments. Maintain petty cash records and assist with payroll preparation. Coordinate office-related payments and expense documentation. 4. General Administration Maintain an organized filing and document management system. Prepare and update office manuals and administrative procedures. Maintain timesheets, expense reports, and departmental records. Liaise with clients, suppliers and internal technical staff. 5. Studio & Procurement Coordination Maintain the studio's material library and catalogues. Coordinate with suppliers and manufacturers. Maintain supplier databases and accounts. Request quotations, order samples, and prepare purchase orders. Assist with price negotiations and procurement follow-ups. Required Qualifications & Skills Proven experience in office administration, business administration, or a similar coordination role. Fluency in Arabic is essential, with good written and spoken English. A bachelor's degree in Business Administration, Accounting, Finance, or a related field is preferred. Good understanding of general HR and administrative procedures. Basic accounting knowledge and financial documentation skills. Strong organizational, communication, and negotiation skills. Proficiency in Microsoft Office. Familiarity with macOS is required; Adobe Creative Suite knowledge is an advantage. Ability to handle confidential information and manage multiple responsibilities. How to Apply Interested candidates are invited to send their CV to: [redacted email] #Hiring #BahrainJobs #Administration #OfficeCoordinator #BahrainCareers #SACD Show more Show less