Administrative Coordinator

Administrative Coordinator | Reef Group Position Title: Administrative Coordinator Location: Riyadh, Saudi Arabia Job Type: Full-Time About the Role Reef Group is seeking a highly organized and proactive Administrative Coordinator to support day-to-day administrative operations and ensure smooth coordination across internal teams and departments. The role will be responsible for managing administrative tasks, coordinating meetings and schedules, preparing documents and reports, following up on requests, and supporting effective communication between departments. The ideal candidate should be detail-oriented, professional, well-organized, and able to manage multiple priorities in a fast-paced working environment. Key Responsibilities Provide day-to-day administrative support to the department and management team. Coordinate meetings, appointments, calendars, and internal schedules. Prepare, organize, and maintain documents, reports, correspondence, and records. Follow up on administrative requests, approvals, and pending actions. Coordinate with internal departments to ensure timely completion of required tasks. Prepare meeting agendas, minutes, and follow-up actions when required. Manage incoming and outgoing correspondence and official communications. Support preparation of presentations, reports, and administrative summaries. Maintain accurate filing systems and ensure proper document control. Track departmental requests, deadlines, and action items. Coordinate travel, visits, or logistical arrangements when required. Support onboarding and administrative requirements for new employees when needed. Assist in organizing internal meetings, workshops, and departmental activities. Support continuous improvement of administrative processes and workflow efficiency. Perform other administrative duties as assigned. Required Qualifications Diploma or Bachelor’s degree in Business Administration, Management, Office Administration, or a related field. 1–3 years of relevant experience in Administration, Coordination, Office Support, or a related role. Strong organizational and time-management skills. Ability to manage multiple tasks, priorities, and deadlines. Strong communication and follow-up skills. Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook. Strong attention to detail and accuracy. Professional communication and interpersonal skills. Ability to work effectively in a fast-paced and dynamic environment. Good Arabic and English communication skills. Experience within a large organization, retail group, or fast-growing company is preferred. Why Join Us? Join Reef Group during an exciting stage of continued growth and expansion. As an Administrative Coordinator, you will play an important role in supporting effective day-to-day operations, improving coordination, and helping teams work efficiently across the organization. Show more Show less