Personal Assistant

Personal & Executive Assistant to the Owner – Dubai We are looking for a highly trusted, organized and independent Personal & Executive Assistant to support the Owner across both professional and personal affairs. This is a broad, varied role for someone who goes beyond diary management: you will take a broad instruction, work out what needs to happen, coordinate the right people and see it through to completion, with discretion and sound judgement throughout. Key Responsibilities Manage the Owner's calendar, meetings, appointments, reminders and daily schedule across professional and personal commitments Coordinate hospital and medical appointments, family arrangements, personal errands, bookings and transportation Liaise with business executives, family members, household staff, drivers, contractors, suppliers and other stakeholders Coordinate property matters, including maintenance, repairs, inspections, utilities and service providers Monitor household and property requirements and follow up to ensure work is completed to the required standard Arrange pet-related appointments and care logistics, including veterinary visits, grooming and transportation Coordinate business and personal logistics, gather information, obtain quotations and arrange services or resources Track outstanding matters, identify delays, follow up with responsible parties and keep the Owner informed of progress Anticipate scheduling conflicts and practical issues, resolve routine matters independently and escalate decisions when appropriate Maintain reliable systems for appointments, reminders, requests, deadlines and follow-up actions The Ideal Candidate You will function as a trusted extension of the Owner: organized enough to manage complex schedules, resourceful enough to coordinate people and solve practical problems, discreet enough to handle sensitive affairs, and proactive enough to follow through without constant supervision Work Location: Ibn Battuta Requirements Essential: Strong written and spoken English A relevant degree, diploma or professional training in business administration, executive support, hospitality, household management or a related field Substantial experience as a Personal Assistant, Executive Assistant, Private Assistant, Family Assistant or in a comparable role Excellent diary management, prioritization and follow-up skills Confidence communicating with executives, family members, household staff, suppliers and service providers Competence with email, calendars, Microsoft Office or equivalent tools, online bookings and task-management systems Proven integrity and discretion with private, family, medical and business information Based in Dubai, and able to adapt to changing priorities and occasional urgent requirements Desirable: Experience supporting a business owner, entrepreneur, senior executive or private household Experience overseeing multiple properties, household teams or contractors Experience in a private office, family office, healthcare or another confidential environment UAE experience and familiarity with Dubai-based service providers and local logistics Personal Attributes Ownership mentality: takes responsibility for outcomes and sees tasks through Proactive and independent: anticipates needs without repeated reminders Resourceful: finds practical solutions and works through challenges Trustworthy and discreet: handles sensitive information with strict confidentiality Diplomatic and confident with people at all levels Calm under pressure and detail-conscious Flexible: moves comfortably between executive, personal, property and household matters Benefits Salary: Competitive, commensurate with experience Visa: Employment visa sponsored and covered Health insurance: Provided Annual leave: Typically 30 calendar days under UAE law Public holidays: in line with UAE holidays Flights: annual return flight home Working hours and days: Monday-Friday 9:00 AM to 6:00 PM, flexibility required Show more Show less