Purchase Assistant

Company: Gulbahar Tobacco International FZE Location: Jebel Ali, Dubai, UAE Employment Type: Full-Time (Monday–Friday) Industry: Manufacturing Experience: Minimum 3–5 years in purchasing/procurement, with 2–3 years of SAP experience preferred. About The Job We are looking for a proactive and detail-oriented Purchase Assistant with experience in purchasing and procurement within the manufacturing industry. The ideal candidate should have hands-on experience with SAP, vendor coordination, inventory management, and purchase documentation to ensure timely availability of materials and smooth procurement operations. Key Responsibilities Manage the complete purchase cycle, from purchase requisition to delivery and invoice closure. Source, evaluate, and coordinate with suppliers and vendors. Negotiate prices, payment terms, and delivery schedules. Prepare purchase orders and maintain accurate procurement records. Use SAP to process purchase transactions, update records, and track purchase orders. Monitor purchase orders and ensure timely delivery of materials. Coordinate with warehouse, stores, logistics, and production teams to ensure material availability. Monitor stock levels, support inventory planning, and prevent shortages or overstocking. Coordinate stock reconciliation with the warehouse team to maintain inventory accuracy. Track shipments and follow up on material inward and delivery schedules. Liaise with the accounts department for invoice verification, payment processing, and Statement of Accounts (SOA) follow-ups. Maintain proper documentation and ensure timely closure of purchase and payment cycles. Obtain necessary approvals and coordinate with the reporting manager on purchase-related decisions. Ensure compliance with company procurement policies and procedures. Education Bachelor’s degree in any discipline; Commerce, Supply Chain Management, or Business Administration preferred. Experience Requirements Minimum 3–5 years of experience in purchasing or procurement within the UAE. Manufacturing industry experience is mandatory. 2–3 years of hands-on SAP experience is required. Experience in vendor management, inventory control, and purchase documentation. Language Requirements English: Good written and verbal communication skills. Key Skills & Competencies Strong knowledge of purchasing and procurement processes. Hands-on experience with SAP and MS Excel. Supplier and vendor management. Inventory and stock control. Purchase order processing and invoice verification. Negotiation and communication skills. Strong data entry, documentation, and record-keeping abilities. Time management, multitasking, and attention to detail. Problem-solving skills and the ability to coordinate across departments. Show more Show less