Virtual Assistant

About Revi Agency Revi Agency is a custom software and AI automation firm that builds practical tools for small and mid-sized businesses, mostly in the US. We work with clients directly and through a network of fractional sales leaders and advisors. We are a small team that values clear communication, ownership, and follow-through. The role You will be the execution arm of the founder. Your job is to make sure that what needs to happen actually happens: follow-ups sent, research done, meetings prepared, loose ends closed. You will work closely with the CEO, handle communications on his behalf, and have real autonomy over how the work gets done. Strategy and decisions stay with the founder, and an external agency supports our marketing. Your job is to keep everything around those moving smoothly. A note on language Flawless written English is non-negotiable. This person writes on behalf of the CEO to US clients and partners, so every email must be polished, natural, and free of errors. Applications with typos or grammar mistakes will not be considered. What you will do Email and follow-ups Send follow-ups to leads, partners, and referrers so every conversation has a next step and a date Draft replies to routine emails in the founder’s voice, escalating only what needs his input Keep a clear record of who has been contacted and what happens next Research Research companies, prospects, and partners and deliver short, clear briefs Prepare background notes ahead of meetings and calls Maintain accurate contact and partner lists Calendar and coordination Manage scheduling and meeting logistics across time zones Capture action items after calls and track them to completion Act as the day-to-day contact for our marketing agency, passing along briefs and approvals and keeping deadlines on track Systems and admin Keep the CRM accurate and up to date Maintain shared documents and simple trackers Send the founder a short weekly summary of open items What we are looking for Native or near-native English, written and spoken (C2 level or equivalent). This is a must-have, not a nice-to-have A proven track record of writing professional emails and documents for US or UK audiences 2+ years as a virtual assistant, executive assistant, or similar support role Strong research skills and the ability to summarize clearly Very organized, proactive, and discreet with confidential information Comfortable with Google Workspace and a CRM (HubSpot is a plus) Able to work US hours Nice to have Experience supporting a founder or small business owner in B2B services, software, or an agency Comfort using AI tools for research and drafting Experience coordinating with external agencies or contractors What success looks like Follow-ups go out on time and no opportunity goes cold Every email sent on our behalf is polished and professional The CRM can be trusted Meetings are prepared and action items are tracked The founder spends his time on decisions and clients, not admin Show more Show less