Aministrative Assistant - Arabic Speaking Required

Role Summary The Administrative Assistant provides robust day-to-day administrative and operational support across departments at Dr. Scent UAE. This role ensures smooth corporate workflows, accurate record-keeping, timely processing of routine administrative duties, and efficient coordination of company travel, utility platforms, and general management requests. Key Responsibilities 1. Corporate Accounts & Utilities Management Review and monitor company accounts across regional utility and transport platforms including Salik, Darb, and ADNOC. Generate and distribute relevant monthly usage and expense reports at the beginning of each month. 2. Transaction Processing & Financial Administration Process routine payments required for transactions across all company departments accurately and efficiently. Maintain clear records of financial paperwork, invoices, and payment receipts in coordination with the Finance Department. 3. Corporate Travel & Hospitality Logistics Book flight tickets for personnel across all departments as requested. Arrange hotel accommodations and ground logistics for all visiting agents, partners, and corporate visitors to Dr. Scent. 4. General Administrative & Cross-Departmental Support Coordinate and carry out general administrative requests, internal correspondence, and projects assigned by the General Management. Maintain an organized, secure, and up-to-date filing system for both digital and physical administrative documents. Skills & Competencies Technical Skills: Proficiency in MS Office Suite (Excel, Word, Outlook) and familiarity with corporate administrative platforms. Organizational Skills: Strong time-management capabilities, multi-tasking skills, and high attention to detail. Communication Skills: Clear professional communication skills in English (written and verbal); proficiency in Arabic is a strong advantage. Personal Attributes: High level of confidentiality, reliability, proactive problem-solving attitude, and flexibility in handling urgent requests. Qualifications and Education Education: Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field. Experience: 1 to 3 years of proven experience in general administration, corporate coordination, or secretarial support roles. Show more Show less