Procurement Manager

Summary The Manager - Procurement analyzes project procurement requirements and coordinates the sourcing of materials, services, and contracts to meet project specifications and BEYOND standards. This role develops supplier recommendations, optimizes procurement workflows, and liaises with internal and external stakeholders to support cost-effective and timely project delivery. Role Analyze project procurement requirements to ensure sourcing plans align with specifications, budgets, and timelines. Conduct market research to identify potential suppliers and contractors capable of meeting project quality standards. Coordinate the procurement of materials, services, and contracts across assigned projects, working closely with the Senior Manager - Procurement. Develop supplier shortlists and tender packages, ensuring commercial and technical requirements are clearly defined. Evaluate supplier quotations and proposals, preparing cost comparisons to support selection decisions. Recommend preferred suppliers and contract terms to the Senior Manager - Procurement, based on evaluation findings. Provide day-to-day oversight of Purchase Order creation, review, and tracking, ensuring accuracy and timely processing. Facilitate communication between suppliers, project teams, and internal departments to resolve procurement-related queries. Optimize procurement workflows to reduce processing time and improve accuracy across the team. Liaise with the Interior Design (FF&E) team and Hotel Operator (OS&E) on procurement matters affecting design and brand standards. Analyze supplier performance data, identifying trends in quality, delivery, and cost that may affect project outcomes. Conduct site visits and factory inspections as required, assessing supplier capability and production progress. Coordinate FF&E and OS&E budget preparation, ensuring figures reflect current market pricing and project scope. Develop and maintain supplier and vendor databases to support future sourcing decisions. Evaluate contract terms and documentation for accuracy and compliance with BEYOND policies prior to approval. Recommend process improvements within the procurement cycle to the Senior Manager - Procurement. Provide guidance to the Assistant Manager - Procurement and Document Controller – Procurement Executive on resolving procurement-related issues. Facilitate the negotiation of pricing, payment terms, and delivery schedules with suppliers and contractors. Optimize inventory and order release schedules in coordination with the wider procurement team. Liaise with contractors regarding FF&E shop drawings, sample finishes, and prototypes, tracking follow-up actions. Analyze budget and payment tracker data, flagging variances for review by the Senior Manager - Procurement. Conduct supplier evaluations against agreed lead time, dependability, and cost criteria. Coordinate with the Procurement Team to solicit and compare bids for FF&E and OS&E orders. Develop prototypes and sample sourcing plans in partnership with vendors, ensuring compliance with project requirements. Evaluate unforeseen procurement issues, including delivery delays and warranty concerns, and propose resolutions. Recommend supplier remediation or replacement where performance falls below agreed standards. Provide regular procurement status updates to project managers and the commercial team. Facilitate project close-out activities, confirming all orders are completed and properly handed over to the operator. Optimize procurement documentation processes to ensure records remain accurate, complete, and readily accessible. Liaise with external stakeholders, including consultants and contractors, to keep procurement activities aligned with project needs. Analyze market conditions to recommend new supplier relationships that improve competitiveness and innovation. Conduct quality control reviews across procurement and design coordination activities. Coordinate the maintenance of the material sample library, ensuring it remains current and accessible. Develop project-specific design standards for FF&E and OS&E based on project type. Evaluate risks affecting procurement timelines and recommend mitigation measures. Provide support to the Senior Manager - Procurement in implementing procurement best practices and standard operating procedures. Facilitate coordination meetings with design and project teams on FF&E and OS&E matters. Optimize cost outcomes by identifying opportunities for value engineering without compromising quality standards. Competencies Minimum Required Education: Bachelor's degree in business administration, Supply Chain Management, or a related field. Average Years of Experience: 5 to 7 Years of experience in procurement, preferably within the real estate development industry. Required Skills: Strong knowledge of procurement processes, including sourcing, tendering, negotiation, and contract administration within the real estate development sector. Strong analytical and communication skills, commercial awareness, cost management, and attention to detail. Show more Show less