Facilities Coordinator / Technical Operations Manager

Role Description We are seeking a capable and highly organized Facilities Coordinator / Technical Operations Manager to oversee facility-related activities, coordinate technical services, and support the efficient operation of buildings, equipment, and workplace infrastructure. This role combines facilities administration, maintenance coordination, operational planning, and technical oversight to ensure that facilities remain safe, functional, and aligned with organizational requirements. The successful candidate will coordinate maintenance activities, manage service providers, monitor facility performance, and work with internal departments to address operational needs. Strong organizational abilities, practical problem-solving skills, and a proactive approach to facility management are essential for maintaining reliable day-to-day operations. Key Responsibilities Coordinate daily facilities operations, including building maintenance, equipment servicing, utilities, cleaning, security, and general workplace support. Develop and coordinate preventive maintenance schedules to maintain the reliability and condition of facilities, machinery, and technical systems. Liaise with contractors, maintenance technicians, suppliers, and service providers to arrange inspections, repairs, servicing, and other technical requirements. Monitor building systems, including electrical, mechanical, HVAC, plumbing, lighting, and other essential infrastructure. Coordinate facility inspections and follow up on maintenance requests, technical faults, safety concerns, and operational issues. Support the planning and execution of facility improvement projects, equipment upgrades, office modifications, and infrastructure enhancements. Monitor maintenance budgets, operational expenses, service agreements, and procurement requirements related to facilities management. Maintain accurate records of maintenance activities, equipment inventories, inspection reports, service contracts, and facility documentation. Ensure that facilities comply with relevant health, safety, environmental, and operational standards. Coordinate with internal departments to understand workplace requirements and provide timely facilities and technical support. Evaluate contractor performance and service quality while identifying opportunities to improve operational efficiency. Respond to urgent facility issues, coordinate corrective actions, and minimize disruptions to business operations. Prepare operational reports covering maintenance activities, facility performance, expenditure, and outstanding technical matters. Recommend improvements to maintenance procedures, resource allocation, and facilities management practices. Qualifications A diploma or bachelor's degree in Facilities Management, Engineering, Building Services, Mechanical or Electrical Engineering, Operations Management, or a related discipline is preferred. Good understanding of building maintenance, facility operations, technical systems, and infrastructure management. Familiarity with mechanical, electrical, HVAC, plumbing, and other building service systems. Knowledge of preventive maintenance planning, equipment inspections, contractor coordination, and service management. Strong organizational and coordination skills, with the ability to manage multiple operational requirements simultaneously. Good problem-solving and decision-making abilities when handling technical issues and facility-related challenges. Familiarity with maintenance management systems, facility management software, asset tracking tools, and Microsoft Office applications. Understanding of workplace safety procedures, regulatory requirements, and facilities compliance standards. Strong communication and interpersonal skills for coordinating with technical teams, contractors, suppliers, and internal stakeholders. Ability to monitor budgets, review service performance, and maintain accurate operational documentation. A proactive and responsible approach to maintaining facility standards and resolving operational issues. Professional judgment, adaptability, and a commitment to ensuring safe, efficient, and dependable facility operations. Show more Show less