Personal Assistant to the CEO

provide high-level administrative and executive support and ensure the smooth management of the CEO’s daily activities. Key Responsibilities Manage and maintain the CEO’s calendar, meetings, appointments, and daily schedule. Coordinate and prioritize meetings based on business priorities and the CEO’s availability. Arrange and manage business travel, including flights, hotels, transportation, itineraries, and related logistics. Prepare and organize meeting agendas, documents, presentations, and other required materials. Attend meetings when required, take minutes, and ensure proper follow-up on action points. Coordinate with internal departments, clients, partners, and external stakeholders on behalf of the CEO. Handle incoming calls, emails, correspondence, and requests professionally and efficiently. Follow up on pending tasks and commitments to ensure timely completion. Maintain accurate records, files, and confidential documents. Support the CEO with personal and professional administrative matters when required. Anticipate the CEO’s needs and proactively manage day-to-day requirements. Ensure that all arrangements and schedules are handled smoothly and without unnecessary delays. Maintain a high level of confidentiality, discretion, and professionalism at all times. Requirements Bachelor’s degree in Business Administration, Management, Communications, or a relevant field. 3+ years of experience as a Personal Assistant, Executive Assistant, Executive Secretary, or in a similar role supporting senior management or C-level executives. Fluent English is mandatory, both spoken and written, with strong business communication skills. Proven experience in calendar and schedule management. Strong experience in business travel arrangements and itinerary management. Excellent organizational and time-management skills. Strong follow-up skills with the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills. Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook). Ability to manage confidential and sensitive information with complete discretion. Professional appearance, communication style, and interpersonal skills. Strong attention to detail and problem-solving abilities. Ability to work under pressure and handle last-minute changes effectively. Flexibility in working hours when required by the CEO’s schedule. Previous experience supporting a CEO, Managing Director, Chairman, or other senior executive is highly preferred. Candidates residing in Sheikh Zayed or nearby areas are highly preferred. Key Competencies Executive Presence | Confidentiality | Organization | Calendar Management | Travel Management | Communication | Follow-up | Time Management | Attention to Detail | Problem Solving | Proactivity If you are a highly organized professional who can operate with discretion, urgency, and attention to detail while supporting a senior executive, we would be pleased to hear from you. Apply now and join our team. Show more Show less