Executive & Administrative Assistant to the CEO

Executive & Administrative Assistant to the CEO Blue Mark Agency | Amman, Jordan | Full-time | On-site About the Role Blue Mark Agency is looking for a highly organized, detail-oriented, and proactive Executive & Administrative Assistant to the CEO. This role goes beyond traditional executive assistance. We are looking for a reliable professional who can take ownership of day-to-day administrative operations, financial follow-ups, HR coordination, contracts, and executive priorities. You will work directly with the CEO to ensure the business operates efficiently, deadlines are met, financial records are organized, and important matters never fall through the cracks. Key Responsibilities Administration & Operations * Oversee daily administrative activities and internal coordination. * Follow up on departmental tasks, deadlines, and management decisions. * Organize company documents, records, and operational procedures. * Identify administrative issues and proactively follow through on solutions. Finance & Accounting Coordination * Prepare and track invoices, payments, expenses, and outstanding receivables. * Follow up on client collections and payment deadlines. * Maintain accurate financial tracking sheets and management summaries. * Coordinate accounting documents and records with the company’s accountant. * Monitor client contract values, payments, balances, and renewal dates. HR & Employee Administration * Maintain employee records, attendance, leave, and administrative documentation. * Support recruitment, onboarding, and employee administration. * Coordinate payroll information and HR-related requirements with relevant specialists. * Follow up on internal policies and employee documentation. Executive Assistance * Manage the CEO’s calendar, meetings, and executive priorities. * Prepare meeting agendas, minutes, reports, and professional correspondence. * Track commitments and ensure timely follow-up. * Handle confidential business information with professionalism and discretion. Requirements * Minimum 3 years of relevant administrative or executive support experience. * Proven experience with invoicing, payment follow-ups, contracts, or financial administration. * Working knowledge of HR administration and employee documentation. * Strong proficiency in Microsoft Excel and Google Sheets. * Excellent organizational skills, accuracy, and attention to detail. * Strong written and spoken English and Arabic. * Ability to prioritize, take initiative, and work independently. * Professional communication skills and a high level of confidentiality. * Experience with CRM systems, task management platforms, and AI productivity tools is an advantage. * Previous experience in a marketing agency or professional services company is preferred. What We Value We are looking for someone who takes responsibility, anticipates problems, follows through without constant supervision, and brings structure to a fast-moving business environment. Location: Al Jubaiha, Amman, Jordan Employment: Full-time, On-site Salary: JOD 300–450/month, depending on qualifications and relevant experience. Apply through LinkedIn. Show more Show less