Facilities Management Officer

Purpose: Ensure that the firm’s facilities and corresponding services meet its needs and those of the employees. Responsibilities: Review proposals from vendors to ensure pricing is in line with the scope of work and coordinate with them to deliver the needed services. Address and resolve any vendor-related issues. Supervise contractors (landscape/flower/pest control) on site to ensure they deliver according to the standards for the head office and branches. Inspect the entire building on a regular basis to identify areas that need maintenance and ensure proper operation of various equipment, furniture, etc. Ensure that all available space, meeting rooms and communal areas are maintained in line with pre-set standards. Check the quality of materials and equipment and approve for use at the facility. Prepare and track purchase reports and invoices on a regular basis for the head office and branches and share with the Head of Administration & Facilities. Report deficiencies and recommend areas for improvement to Management. Ensure the quality of housekeeping at the head office and branches is in line with pre-set standards. Oversee the catering, restaurant, and cafeteria services and ensure they deliver the expected quality of service. Collaborate with the Marketing department in distributing special occasion’s giveaways. Liaise with all other departments to ensure that all their requests and requirements are successfully delivered. Represent the Facilities Management department in inter-departmental meetings to support and facilitate communication between departments. Ensure compliance with all applicable AML/CTF rules and regulations as required in the conduct of the role. Ensure timely completion of all relevant AML/CTF training provided by the Group. Ensure response to AML, CTF & sanctions inquiries in a timely manner. Requirements: Bachelor’s degree in any discipline. 2 – 5 years’ experience in a similar role. Excellent organisational skills. Able to multi-task with efficiency and precision. Excellent Microsoft Office skills (Word, Excel and Power point). Excellent communication skills (written, verbal and listening). Able to build partnerships and work well in teams. Can identify problems and refer/escalate complex issues to a higher level. Ensures deliverables are always of a high quality. Flexible in taking on new tasks. “Thank you for your interest in applying to EFG Holding. Due to the high volume of applications/interest, please note that we are only able to respond directly to applicants that are shortlisted for interviews.” Show more Show less