Sales Co-ordinator

Sales Coordinator Robot24.com, Dubai, UAE (On-site) Experience: Minimum 2 to 3 years About the Role Robot24.com is looking for a Sales Coordinator with strong admin skills who keeps the sales team organised, moving and closing. You will be the engine behind the Sales Specialists, handling the admin, documentation and follow ups that let them spend their time selling. This is a hands-on role for someone who is quick, accurate and proactive. You don’t wait to be chased. You spot what needs doing and get it done. Your Responsibilities Run day to day sales administration and keep the team organised Manage and update the CRM with accurate lead, deal and client information Prepare quotes, proposals, contracts, invoices and sales documents Maintain organised filing systems, records and document trackers Track the sales pipeline and flag stalled or at risk deals Coordinate between all business stakeholders Handle client and lead enquiries by email, phone and chat Manage calendars and schedule meetings, demos and calls for the sales team Prepare weekly sales reports, meeting notes and performance updates Follow up on payments, invoices and documentation with clients Handle data entry, reporting and general office admin accurately and on time Help with outreach campaigns and lead list building where needed You Must Have 2 to 3+ years of experience in sales coordination, sales administration, office administration or a similar role Strong admin skills: documentation, record keeping, scheduling and data entry Strong CRM skills (HubSpot, Zoho, Salesforce or similar) Advanced Excel or Google Sheets skills Strong Microsoft Office or Google Workspace skills (Word, Outlook, Docs, Calendar) Excellent written and spoken English Exceptional organisation and attention to detail Confident, professional communication with clients and senior stakeholders Ability to manage multiple tasks and deadlines at the same time Currently based in the UAE and available for on-site work Highly Desirable Experience preparing proposals, quotations and sales reports Arabic or another additional language Familiarity with Apollo, LinkedIn Sales Navigator or similar tools Experience working with international clients Understanding of UAE business documentation and invoicing What Matters Most Admin skill is the baseline. We want someone who looks at a pipeline and quickly knows: Which deals are stuck? What follow up is overdue? What paperwork is missing? Is the CRM accurate? What does the sales team need today? Who Will Succeed You are highly organised, calm under pressure and commercially aware. You notice the missed follow up or the missing document before anyone else does. Your records are always clean, your files are always in order and your work is accurate the first time. You enjoy helping a sales team win and you don’t need to be told what to do next. Show more Show less