Senior Administrative Specialist

As a Senior Administrative Specialist, you will play a pivotal role in overseeing our administrative operations and ensuring seamless day-to-day corporate and facility management. You will protect our corporate assets, optimize telecommunications, manage travel logistics, and ensure all administrative functions align with company standards and operational needs. Your responsibilities will encompass the following key areas: Insurance & Fleet Management: Manage and administer car and facilities insurance policies, ensuring comprehensive coverage, compliance, and timely renewals. Handle all insurance claims, negotiate premiums, and maintain accurate, up-to-date records for all corporate vehicles and company premises. Oversee general facility maintenance and ensure a safe, fully operational work environment. Telecommunications Coordination: Act as the primary point of contact and coordinate extensively with communication companies, specifically Vodafone. Manage corporate mobile lines, data plans, and enterprise internet services, ensuring cost-effective and reliable connectivity for all employees. Monitor usage, optimize billing, and resolve any technical or service issues with the providers. Travel & Logistics Management: Manage and coordinate all corporate travel activities, including securing reservations for Hotels, Airlines, and ground transportation. Ensure all travel arrangements are cost-effective, compliant with company policies, and optimized for employee safety and convenience. Provide comprehensive travel itineraries and handle emergency adjustments or cancellations as needed. Team Leadership & General Administration: Manage and delegate tasks to the administration team to ensure high performance and smooth daily operations. Evaluate subordinate administrative staff to ensure continuous development and efficient service delivery. Perform other administrative assignments and vendor management as necessary to support the department. To excel in this role, candidates should possess the following qualifications and attributes: Bachelor’s degree in Business Administration, Management, or a related field. Proven solid experience in office administration or facility management, with hands-on experience in a leadership or Lead role. Specific previous experience managing Cars & Facilities insurance is strictly required. Proven track record in coordinating corporate accounts with telecommunication providers (Vodafone experience is highly preferred) and managing complex travel logistics. High attention to detail, exceptional organizational skills, and excellent problem-solving abilities. Strong communication and negotiation skills to deal effectively with vendors, service providers, and internal stakeholders. Proficiency in MS Office applications (Excel, Word, PowerPoint) and general administrative software. Show more Show less