Executive Secretary

Job Summary: One of our clients are seeking an Executive Secretary who provides high-level administrative and organizational support to senior executives. The role ensures efficient day-to-day operations by managing schedules, communications, documentation, and confidential information while acting as a key liaison between executives, internal teams, and external stakeholders. Key Responsibilities: Manage executive calendars, meetings, travel arrangements, and appointments Prepare, review, and format correspondence, reports, presentations, and official documents Handle incoming and outgoing communications, including emails, calls, and visitors Maintain accurate filing systems (physical and digital) and ensure document confidentiality Coordinate meetings, prepare agendas, take minutes, and follow up on action items Act as a point of contact between executives and internal/external parties Support executives in administrative tasks to optimize time and productivity Monitor deadlines and ensure timely completion of assigned tasks Assist in organizing events, conferences, and business trips Perform other administrative duties as assigned by management Qualifications: Bachelor’s degree in Business Administration, Secretarial Studies, or a related field Minimum of 3–5 years of experience as an Executive Secretary or in a similar role Strong organizational, multitasking, and time-management abilities High level of professionalism and discretion in handling confidential information Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Ability to work independently and under pressure Show more Show less