Centralized Accounts Payable Supervisor

Position: Centralized Accounts Payable Supervisor Department: Finance Reporting to: Director of CAS - Finance OBJECTIVE To support the Centralized Accounts System activities related to Accounts Payable operations for our property, as well as providing centralized financial services to other entities within our owning company until required. MAIN DUTIES Summary of Daily Tasks & Responsibilities To provide an effective system to track Payable Accounts for effective Cash Flow Management; To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PRs, POs, Delivery Notes, signed Receiving Records, Contracts etc.) for matching with invoices; To process invoices on daily basis i.e. to match them with their authorized supporting documents & receiving records, sort and book the invoices against relevant account and departments; To check all the petty cash vouchers for supporting documents, validity and accuracy and posting in the accounting system for payment processing; To file all the paid petty cash vouchers properly for future reference; Provide a summary of creditors ageing report required by various Finance and Control Section personnel to prepare monthly reports; To review and determine all payments due and to submit the payment requests and disbursement schedule to Finance Manager for review and signature prior to the actual preparation of cheques. To prepare cheque payments and submit them, with supporting documents for final approval and signatures of the Director of Finance and General Manager; To raise and record cheques for urgent payments; To prepare month-end report closing of Accounts Payable; To prepare monthly accruals for goods and services received but not invoiced; To prepare monthly provision for any major contracted services; To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts; To prepare and follow-up on some balances sheet schedule as instructed including all the advanced payments; To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned workplace to the standard set; To ensure all files and reports are properly filed for future reference; To assist in carrying out quarterly, semi-annual, annual inventory of operating equipment; Ensure loyalty of key suppliers of the hotel, resulting to lower cost per unit. To assist in implanting and streaming the internal control procedures (FOCUS Audit) covering all activities of the hotel. Other tasks as assigned. General Tasks & Miscellaneous All employees must be flexible and to carry out any other reasonable duties and responsibilities within the job capability as assigned, including redeployment to alternative departments/areas if required, to meet business demands and guest service needs. All employees must assess situations and to be able to react accordingly through analysis and perspective. All employees should be available in front of the guests and employees – in accordance to their position – and to serve as an example for other employees. All employees are required to comply with every reasonable request from their hierarchical supervisor(s) within an amount of time that it takes to comply under normal circumstances. All employees must be ready to work and assist in any of our other Business Units as required as per business needs. People & Culture & Training It is the employee’s responsibility to report any case of harassment and discrimination as soon as it happens, either to their direct leader or to the People & Culture. It is the leader’s responsibility to treat complaints of harassment and discrimination promptly and confidentially. It is everyone’s responsibility to treat customers and employees from all cultural groups with respect and sensitivity. All employees must attend trainings and meetings as and when required. Confidentiality All employees must ensure confidentiality and secure storage of all intellectual property and data bases, both hard copy and electronic. Adhere to Accor Internet and Email policy. All employees must ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company. Sustainability All employees must be familiar with Accor’s Sustainability Program, as well as our brand's commitments to sustainable development; All employees must know the hotel's actual or scheduled actions and initiatives, including but not limited to: Switch off the lights and other appliances when not used; Do not waste water; do not let water run more than necessary; Reduce paper consumption (use front and back, 2 pages per sheet, avoid printing emails, etc.); Physical Aspects of the Position (include but not limited to): For Operational Roles, frequent standing and walking throughout the shift are expected, as well as occasional kneeling; pushing; pulling; ascending or descending ladders, stairs and ramps; occasional lifting and carrying up to 20 lbs. For Office roles, sitting for extended hours in a row can be harmful and lead to postural problems. Office workers are advised to get up and move regularly to prevent such problems. Job Qualifications Minimum of 3 years of relevant experience in the hotel industry preferably in luxury segment. Service focused with keen eye for details. Strong user knowledge of Microsoft Outlook, Microsoft Office, Opera, Sun System or its equivalent. Show more Show less