Office Administrator & Workplace Coordinator

About the Role We are looking for a proactive, organized, and resourceful Office Administrator & Workplace Coordinator to manage the day-to-day operations of our office and ensure a well-maintained, efficient, and welcoming work environment. The ideal candidate is hands-on, service-oriented, and capable of independently coordinating office facilities, suppliers, employee services, and administrative processes. Key Responsibilities Office & Facilities Management Oversee daily office operations, cleanliness, maintenance, and workplace readiness. Supervise cleaning and office support staff, ensuring consistent service standards. Coordinate office repairs, preventive maintenance, utilities, and facility-related services. Ensure meeting rooms, workspaces, kitchens, and common areas are properly maintained. Procurement & Vendor Management Manage purchasing, inventory, and replenishment of office supplies, pantry items, and equipment. Source, evaluate, and coordinate external vendors, including cleaning, maintenance, and catering providers. Monitor supplier performance, service agreements, invoices, and administrative expenses. Maintain organized records of office purchases, assets, and vendor contracts. Employee Experience & Workplace Support Coordinate employee meals, refreshments, internal events, and workplace activities. Support new employee arrivals by coordinating workspace readiness, access, and office orientation. Respond to office-related employee requests and resolve operational issues promptly. Maintain a comfortable, professional, and welcoming work environment. Administrative Coordination & Processes Coordinate visitor reception, meeting arrangements, and interview logistics. Manage office deliveries, couriers, correspondence, and general administrative requests. Maintain office checklists, schedules, records, and standard operating procedures. Support workplace safety, emergency preparedness, and office security procedures. Identify opportunities to improve operational efficiency and control costs. Requirements 3+ years of relevant experience in office administration, office coordination, or workplace operations preferred. Hands-on experience managing office facilities, procurement, and external vendors. Strong organizational, communication, and problem-solving skills. Proficiency in Microsoft Office or Google Workspace, particularly spreadsheets. Ability to independently prioritize tasks, coordinate multiple activities, and follow through on responsibilities. Good command of Arabic and English. Professional, detail-oriented, reliable, and service-oriented. Show more Show less