Medical Administrator (Saudi National)

Position Title: Medical Affairs Team Administrator - Saudi National Location: Riyadh, Saudi Arabia Role Purpose: The Medical Administrator will provide operational, administrative, and coordination support to the Medical Affairs Team across the Middle East. The role will ensure the smooth execution of medical activities, support cross-functional collaboration, and assist with day-to-day administrative requirements related to Medical Affairs initiatives. Key Responsibilities: Support the planning, coordination, and execution of medical campaigns, meetings, events, and non-promotional activities. Assist in the preparation, review, and processing of medical materials and related documentation in compliance with internal procedures. Coordinate with internal stakeholders and external vendors to facilitate timely delivery of projects and activities. Manage purchase orders, vendor onboarding, invoices, and budget tracking activities related to medical programs. Maintain marketing trackers, project timelines, and activity reports to ensure accurate documentation and follow-up. Support logistics and administrative requirements for conferences, advisory boards, training sessions, and other events. Assist with the collection, organization, and consolidation of data required for medical analysis and reporting. Ensure proper filing/archiving and maintenance of documentation and records. Support the preparation, organization, and maintenance of documentation required for internal and external audits, ensuring readiness and compliance with company policies and procedures. Provide general administrative support to the Medical Affairs Team as required. Qualifications and Experience: Bachelor’s degree in Business Administration, Marketing, or a related field. Previous experience in an administrative, marketing support, or coordinator role preferably in a multinational pharmaceutical company. Strong organizational and project coordination skills. Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, and Outlook. Familiarity with GCAT, SAP ERP, VAULT Promomats, Ariba sourcing systems. Excellent communication and interpersonal skills. Ability to manage multiple tasks and priorities in a fast-paced environment. Fluency in English; Arabic. Show more Show less