Senior Fund Services Specialist

Job Title: Senior Fund Services Specialist Location: UAE Employment Type: Full-Time Work Arrangement: On-Site / Hybrid, depending on business requirements Level: Senior About Us We are seeking an experienced Senior Fund Services Specialist to support and oversee fund administration activities, investment operations, and financial reporting processes. The successful candidate will work closely with fund managers, investors, custodians, auditors, and internal stakeholders to ensure accurate fund accounting, timely investor servicing, effective operational controls, and compliance with applicable UAE regulatory requirements and relevant fund policies. Key Responsibilities Manage and coordinate fund administration activities, including fund accounting, investor servicing, transaction processing, and operational reporting. Support the preparation and review of net asset value (NAV) calculations, fund valuations, and periodic financial statements. Monitor subscriptions, redemptions, capital calls, distributions, transfers, and other investor-related transactions. Maintain accurate investor registers, fund records, transaction logs, and supporting documentation. Reconcile fund holdings, cash balances, investment transactions, and records received from custodians, brokers, and other service providers. Coordinate with fund managers, investment teams, transfer agents, custodians, auditors, and external administrators to resolve operational issues. Prepare investor statements, capital account statements, fund performance reports, and other periodic reporting requirements. Support the preparation of annual financial statements, audit schedules, regulatory submissions, and other fund-related documentation. Monitor fund expenses, management fees, performance fees, and other charges in accordance with fund agreements and approved methodologies. Ensure investor onboarding, KYC, AML screening, and ongoing due diligence procedures are completed in line with applicable requirements. Review fund documentation, subscription agreements, redemption requests, and investor instructions for completeness and accuracy. Maintain compliance with relevant regulatory requirements, internal policies, fund prospectuses, and governing agreements. Support fund launches, restructurings, liquidations, system migrations, and operational improvement initiatives. Investigate discrepancies in fund accounting, valuation, transaction records, and investor balances, ensuring timely resolution. Maintain robust internal controls, appropriate recordkeeping, and audit-ready documentation. Identify opportunities to improve fund administration workflows, reporting accuracy, and operational efficiency. Provide guidance to junior team members and review work to maintain high standards of accuracy and service quality. Qualifications and Experience Bachelor's degree in Finance, Accounting, Economics, Business Administration, or a related discipline. At least 5–8 years of experience in fund administration, fund accounting, investment operations, asset servicing, or financial services. Strong understanding of fund structures, NAV calculations, investment transactions, investor servicing, and financial reporting. Experience supporting investment funds such as private equity, hedge funds, real estate funds, mutual funds, or other alternative investment vehicles. Knowledge of subscriptions, redemptions, capital calls, distributions, fund expenses, management fees, and performance fee calculations. Familiarity with fund accounting systems, transfer agency platforms, reconciliation tools, and financial reporting applications. Understanding of KYC, AML, investor due diligence, internal controls, and regulatory compliance requirements. Familiarity with UAE financial services regulations and relevant fund frameworks is an advantage. Experience coordinating with auditors, custodians, investment managers, and external fund service providers. Strong analytical, numerical, reconciliation, and problem-solving skills. Excellent attention to detail and the ability to manage multiple reporting deadlines. Proficiency in Microsoft Excel and financial reporting tools; knowledge of automation or data analysis tools is an advantage. Relevant professional qualifications such as ACCA, CPA, CFA, or fund administration certifications are preferred. Strong written and verbal communication skills and the ability to work effectively with internal and external stakeholders. Key Performance Indicators (KPIs) NAV Accuracy: Maintain accurate and timely fund valuation and NAV reporting. Processing Efficiency: Complete fund transactions and investor requests within agreed service-level timelines. Reconciliation Quality: Minimize unresolved discrepancies across cash, holdings, and investor records. Reporting Timeliness: Deliver financial statements, investor reports, and regulatory submissions on schedule. Compliance: Maintain adherence to fund documentation, internal controls, and applicable regulatory requirements. Investor Service: Improve response times, query resolution, and investor satisfaction. Audit Readiness: Maintain complete, accurate, and accessible supporting documentation. Operational Improvement: Reduce processing errors, manual intervention, and recurring administrative issues. What We Offer Competitive compensation based on qualifications and experience. Opportunities to work with diverse investment funds and financial service providers. Professional development and exposure to fund administration and investment operations. A collaborative environment with fund managers, finance professionals, and compliance specialists. Opportunities for career advancement within fund services and asset management. A performance-driven workplace focused on accuracy, accountability, and continuous improvement. How to Apply Interested candidates should submit an updated CV and a brief cover letter highlighting their fund services experience, fund accounting expertise, NAV reporting capabilities, and achievements in improving operational accuracy or efficiency. Email Subject Line: Application – Senior Fund Services Specialist (UAE) We welcome detail-oriented professionals with strong financial expertise, sound analytical judgment, and a commitment to delivering accurate, compliant, and high-quality fund administration services. Show more Show less