Secretary – Legal & Insurance Department

Company Profile A well-established and diversified business group in Qatar is seeking a qualified professional to join its Legal & Insurance Department. The organization operates across multiple industries and is committed to maintaining high standards of professionalism, confidentiality, and operational excellence. Job Overview / Purpose We are looking for an organized and detail-oriented Secretary to provide administrative and secretarial support to the Legal & Insurance Department. The role involves managing confidential documents, coordinating departmental activities, preparing official correspondence, and supporting Arabic-English communication and translation requirements. The ideal candidate must have strong administrative skills, excellent attention to detail, and proficiency in Arabic reading, writing, speaking, and translation. Key Responsibilities Provide daily secretarial and administrative support to the Legal & Insurance Department. Manage calendars, schedule meetings, coordinate appointments, and organize departmental activities. Prepare, format, and maintain official letters, legal correspondence, reports, and other departmental documents. Draft, review, and translate correspondence and documents between Arabic and English, ensuring accuracy and clarity. Maintain organized and confidential records of legal documents, contracts, insurance policies, claims, and related correspondence. Monitor document submissions, insurance policy renewals, important deadlines, and pending departmental actions. Coordinate with internal departments, external legal advisors, insurance companies, and other stakeholders. Handle incoming calls, emails, and inquiries professionally in both Arabic and English. Prepare meeting agendas, record minutes, and follow up on action items. Maintain accurate electronic and physical filing systems while ensuring the confidentiality of sensitive information. Qualifications & Experience Experience: Minimum 3–5 years of secretarial or administrative experience, preferably within a Legal, Insurance, or Corporate Affairs Department. Education: Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field. Industry Exposure: Previous experience handling legal correspondence, contracts, insurance documentation, or confidential corporate records is preferred. Arabic Language Proficiency (Mandatory): Strong Arabic reading, writing, and verbal communication skills, with the ability to prepare professional correspondence and translate documents accurately between Arabic and English. English Communication: Good written and verbal English communication skills, including professional email writing and document preparation. Technical Skills: Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook. Organizational Skills: Strong time management, multitasking, coordination, document control, and follow-up abilities. Professional Competencies: High attention to detail, discretion, confidentiality, and the ability to work independently in a professional corporate environment. Show more Show less