Technical Coordinator

Technical Coordinator – Museums & Exhibitions Location: Riyadh, Saudi Arabia, with travel to factories and project sites as required We are seeking an experienced Technical Coordinator to coordinate museum and exhibition projects across design, graphics, fabrication, and installation. The successful candidate will work closely with consultants, local and international design firms, internal teams, manufacturers, and installation contractors to support project delivery through final handover. Key Responsibilities Serve as the day-to-day coordination contact between consultants, designers, graphics teams, manufacturers, and installation teams. Manage technical correspondence and follow up on requests for information (RFIs), design queries, submissions, comments, and approvals. Verify that information required for production is complete, including approved Arabic and English content, dimensions, quantities, locations, materials, and finishes. Coordinate reviews of shop drawings, graphic artwork, and production files with the relevant specialists, ensuring comments are addressed before fabrication. Maintain submission and approval registers, action trackers, and document revision records. Coordinate samples, prototypes, and full-size mock-ups, and communicate approved requirements to production and installation teams. Monitor fabrication, delivery, and installation progress against project schedules, identifying delays and escalating issues promptly. Attend coordination meetings, prepare minutes, and follow up on actions, responsibilities, and deadlines. Coordinate with other disciplines to verify site readiness and compatibility with architectural elements, display systems, lighting, and related works. Identify technical conflicts and installation challenges, support the development of practical solutions, and follow up on their approval and implementation. Work with quality teams to check compliance with approved drawings, samples, and specifications. Follow up on installation defects and outstanding items through snag-list closure and final handover. Prepare regular progress reports highlighting outstanding issues, risks, and decisions required. Qualifications and Experience Degree or diploma in Architecture, Interior Design, Industrial Design, a related discipline, or equivalent relevant practical experience. Minimum of five years of relevant experience in technical coordination or delivery of museum, exhibition, fit-out, architectural graphics, or signage projects. Strong spoken and written English is essential, including the ability to conduct technical discussions and correspondence with international design teams. Ability to read and interpret architectural drawings, shop drawings, construction details, and technical specifications. Practical knowledge of graphic production, printing processes, signage materials, finishes, and fixing methods. Experience coordinating work across design offices, factories, and project sites. Understanding of submission, approval, fabrication, installation, inspection, and handover processes. Proficiency in Microsoft Office, particularly Excel, for tracking and reporting. Working knowledge of AutoCAD and PDF review and markup tools. Strong organisational, communication, follow-up, and problem-solving skills. Willingness to travel and attend factories and project sites as required. Preferred Experience Previous involvement in museum or exhibition projects featuring bilingual Arabic and English content. Experience working with international consultants and design firms. Familiarity with Adobe Illustrator, InDesign, and print-ready artwork requirements. Knowledge of wayfinding systems, exhibit labels, tactile graphics, and Braille signage. Experience with inspections, snagging, handover documentation, and project closeout. Show more Show less