FF&E Project Manager

Job description: Role Purpose: We are seeking an experienced FF&E Project Manager to lead the planning, procurement, coordination, delivery, installation, and close-out of furniture, fixtures, and equipment packages for complex projects. The role will ensure that FF&E solutions meet the approved design intent, operational requirements, project budget, quality standards, and applicable regulations. The successful candidate will coordinate clients, designers, consultants, contractors, vendors, procurement teams, and site stakeholders throughout the FF&E lifecycle, proactively managing interfaces, risks, approvals, logistics, installation, snagging, and handover. Key Responsibilites: ● Develop and manage the FF&E execution plan, procurement schedule, budget, cash flow, risk register, and reporting framework. ● Review project briefs, room data sheets, specifications, schedules, drawings, samples, mock-ups, and material submissions for completeness and design compliance. ● Coordinate FF&E requirements with architecture, interior design, MEP, ICT, security, operations, and other project disciplines. ● Lead supplier prequalification, tender evaluation, value engineering, technical clarification, recommendation, and purchase-order coordination. ● Monitor vendors and manufacturers to ensure timely shop drawings, samples, approvals, production, quality inspections, and delivery. ● Manage cost control, change requests, variations, commitments, forecasts, and commercial records in coordination with procurement and commercial teams. ● Plan shipping, customs clearance, warehousing, site access, delivery sequencing, asset tagging, and installation logistics. ● Supervise site installation and ensure protection, workmanship, testing, commissioning, and compliance with approved documents. ● Chair FF&E coordination meetings, issue progress reports, track decisions and actions, and escalate critical risks or delays. ● Lead snagging, defect closure, inventory reconciliation, warranties, spare parts, training, O&M documentation, and final handover. ● Ensure compliance with project quality, health and safety, sustainability, fire-life-safety, and client governance requirements. ● Maintain accurate FF&E schedules, procurement logs, approval trackers, asset registers, and close-out records. Education, Qualifications & Experience: ● Bachelor's degree in Interior Design, Architecture, Engineering, Construction Management, Project Management, or a related discipline from a recognized university. ● Professional project management certification such as PMP or PRINCE2 is preferred. ● Relevant membership or certification in interior design, procurement, or construction management is an advantage. ● Minimum 10 years of relevant experience, including at least 5 years managing FF&E packages on major projects. ● Proven delivery experience across hospitality, residential, commercial, healthcare, education, cultural, or mixed-use developments. ● Demonstrated experience in FF&E specifications, procurement, vendor management, cost control, logistics, installation, and handover. ● Experience coordinating international suppliers, long-lead items, importation, warehousing, and phased site delivery. ● Strong knowledge of material quality, fabrication methods, finishes, furniture construction, and installation standards. ● Prior project experience in Saudi Arabia or the GCC is strongly preferred; experience on large or fast-track developments is an advantage. Technical & Business Competencies: ● Comprehensive understanding of the FF&E lifecycle, from design development and specification through procurement, installation, and close-out. ● Strong project planning, scheduling, budgeting, risk management, and contract administration capabilities. ● Ability to assess samples, mock-ups, shop drawings, finishes, and technical submissions against specifications and design intent. ● Commercial awareness and confidence in tender analysis, negotiation, value engineering, variations, and cost forecasting. ● Excellent coordination, stakeholder management, communication, presentation, and problem-solving skills. ● Ability to lead multidisciplinary teams and manage multiple workstreams in a fast-paced project environment. ● Proficiency in MS Office and project management software; familiarity with AutoCAD, BIM coordination platforms, ERP/procurement systems, and FF&E tracking tools is advantageous. Profile description: DAR Engineering is a leading multidisciplinary consultancy firm providing design, architecture, engineering, project management, construction management and planning services across a broad range of sectors. We assist national governments, international organizations, and private sector companies by delivering comprehensive solutions with global expertise. To learn more about DAR, please visit www.dar-engineering.com We offer: ● The opportunity to work on major projects across Saudi Arabia and the GCC. ● A friendly and collaborative work environment where people support and learn from each other. ● A competitive salary and benefits package. ● Comprehensive medical coverage and wellness support. ● A diverse team with people from different backgrounds and experiences. ● Opportunities to learn, grow, and take on new challenges. ● A workplace where good ideas are welcomed and hard work is recognized. To Apply: DAR Engineering is an Equal Opportunity employer committed to diversity, equity, and inclusion. All qualified applicants will receive consideration for employment. Whats Next: Once your application has been submitted and reviewed, our Talent Acquisition team will contact shortlisted candidates. Our selection process typically comprises two interview stages per vacancy, ensuring a comprehensive evaluation while providing candidates with the opportunity to engage with two members of the hiring team at each stage. The initial interview is generally conducted virtually, while the final stage often takes place in person at the office, aligning with the role's location. That said, we prioritize flexibility, tailoring our approach to accommodate the specific needs of both the position and the candidate. Thank you for considering a career with us. We encourage you to regularly check for updates and explore future opportunities with DAR Engineering. Best of luck! Show more Show less