Senior Records Security Specialist

Job Title: Senior Records Security Specialist Location: UAE Employment Type: Full-Time Work Arrangement: On-Site / Hybrid, depending on business requirements Level: Senior About Us We are seeking an experienced Senior Records Security Specialist to oversee the protection, management, retention, and secure handling of organizational records and sensitive information. The successful candidate will establish and maintain records security controls, safeguard confidential documents, support information governance initiatives, and ensure compliance with applicable UAE data protection requirements and internal policies. This role requires strong knowledge of records management, information security, access controls, and regulatory compliance. Key Responsibilities Develop, implement, and maintain policies and procedures for secure records management throughout the information lifecycle. Ensure physical and electronic records are classified, stored, accessed, retained, archived, and disposed of in accordance with approved policies. Establish records classification standards based on confidentiality, sensitivity, business value, and regulatory requirements. Manage access permissions for confidential documents and records, ensuring access is restricted to authorized personnel. Conduct periodic reviews of records access rights, user permissions, and security controls to identify unauthorized access risks. Oversee secure document storage systems, electronic records management platforms, digital repositories, and document management applications. Monitor compliance with records retention schedules, legal holds, archival requirements, and approved disposal procedures. Coordinate secure transfer, sharing, retrieval, and transmission of sensitive records across departments and authorized external parties. Conduct records security risk assessments and identify vulnerabilities relating to document handling, storage, access, and retention. Investigate records security incidents, including unauthorized access, loss, disclosure, alteration, or improper disposal of sensitive information. Coordinate incident reporting, evidence preservation, corrective actions, and escalation to relevant information security, legal, and compliance teams. Support compliance with applicable UAE data protection requirements, confidentiality obligations, and relevant industry standards. Work with IT, cybersecurity, legal, compliance, audit, and business teams to strengthen information governance and records protection. Maintain accurate records inventories, access logs, audit trails, retention schedules, and security documentation. Support internal and external audits, regulatory inspections, and compliance reviews relating to records management and information security. Develop and deliver staff awareness training on secure document handling, records classification, confidentiality, and information protection. Evaluate records management technologies and recommend improvements in automation, security monitoring, and document lifecycle management. Establish procedures for secure digitization, scanning, indexing, backup, recovery, and disposal of records. Monitor changes in relevant legislation, regulatory guidance, and industry best practices affecting records security. Qualifications and Experience Bachelor's degree in Information Security, Information Technology, Records Management, Information Governance, Business Administration, or a related discipline. At least 5–8 years of experience in records management, information security, document control, information governance, or data protection. Strong understanding of records classification, access management, retention schedules, archival procedures, and secure information disposal. Experience managing electronic document management systems (EDMS), enterprise content management platforms, or records management applications. Knowledge of information security principles, confidentiality controls, identity and access management, and audit trail requirements. Familiarity with applicable UAE data protection legislation and relevant records management or information security standards. Understanding of ISO 27001, ISO 15489, or comparable information security and records management frameworks is an advantage. Experience conducting risk assessments, access reviews, compliance checks, and records security investigations. Knowledge of data loss prevention, encryption, secure file transfer, backup procedures, and digital evidence preservation is beneficial. Strong analytical, organizational, and problem-solving skills with exceptional attention to detail. Excellent communication and stakeholder management skills, including the ability to explain records security requirements to non-technical teams. Proficiency in Microsoft Office and familiarity with document management, workflow, and compliance tracking tools. Relevant certifications in information security, records management, privacy, or information governance are an advantage. Ability to manage sensitive information discreetly and maintain strict confidentiality. Key Performance Indicators (KPIs) Access Control Effectiveness: Maintain appropriate permissions and minimize unauthorized records access. Records Compliance: Ensure adherence to retention schedules, classification policies, and approved disposal procedures. Incident Management: Investigate and escalate records security incidents promptly and effectively. Audit Readiness: Maintain complete, accurate, and accessible records security documentation. Risk Reduction: Identify and address vulnerabilities in records storage, transfer, and access processes. Policy Compliance: Improve staff adherence to records security and information governance procedures. Operational Efficiency: Improve document retrieval, classification, retention, and archival processes. Training and Awareness: Strengthen employee understanding of confidentiality and secure records handling. What We Offer Competitive compensation based on qualifications and experience. Opportunities to contribute to information security and records governance initiatives. Professional development and access to relevant industry training and certifications. Collaboration with IT, cybersecurity, legal, compliance, and audit professionals. Opportunities for career progression in information governance and security management. A supportive, professional working environment focused on confidentiality, accountability, and continuous improvement. How to Apply Interested candidates should submit an updated CV and a brief cover letter highlighting their records security experience, information governance expertise, access control capabilities, and achievements in improving records protection or compliance. Email Subject Line: Application – Senior Records Security Specialist (UAE) We welcome detail-oriented professionals with strong security awareness, sound judgment, and a commitment to protecting sensitive information and maintaining reliable records management practices. Show more Show less