Admin & Compliance Manager

Location – Dubai, UAE (in office daily) Salary – Depending on Experience Qualifications & Experience: Minimum 5 years of experience in office administration, compliance, KYC/onboarding or a similar role Previous experience as an Admin & Compliance Manager or in a comparable position is highly desirable Experience in oil and gas, commodities, trading, energy or financial services is an advantage Strong knowledge of customer and supplier KYC procedures, onboarding documentation and due diligence Experience handling banking correspondence, financial documentation and tender submissions Previous experience managing or supervising a small team Experience working with European markets, including engagement with senior stakeholders and C-suite executives Excellent organisational skills and attention to detail, with the ability to manage multiple priorities Outstanding written and verbal communication skills Highly presentable, discreet and professional, with sound judgement when handling sensitive documentation Proficient in Microsoft Office and document management systems Key Responsibilities: Overseeing day-to-day office administration and ensuring adherence to internal policies and procedures Managing customer and supplier onboarding, including KYC documentation, due diligence checks, verification and record keeping Ensuring administrative and onboarding processes comply with regulatory requirements and company procedures Managing correspondence with banks and financial institutions, including banking documentation and account requirements Coordinating tender submissions, ensuring all documentation is accurate, complete and submitted on time Building strong relationships with customers, suppliers, banks and external partners, particularly across Europe Liaising with C-suite executives and senior stakeholders on documentation, correspondence and administrative matters Supervising and supporting a small administrative team, delegating tasks and ensuring efficient daily delivery Maintaining accurate, confidential and well-organised records for internal and external requirements Reviewing and improving administrative workflows, onboarding procedures and documentation processes About the role: We are looking for an experienced and highly organised Admin & Compliance Manager to join an oil and commodity trading business. You will oversee office administration, customer and supplier onboarding, KYC compliance, banking documentation and tender processes, while leading a small administrative team. The role involves regular engagement with senior stakeholders and C-suite executives across the European market, so a professional, presentable and confident approach is essential. The ideal candidate is proactive, detail-oriented and commercially aware, able to balance administration with compliance and stakeholder management. This is an excellent opportunity for a compliance-minded professional who thrives in a fast-paced trading environment. Show more Show less