Purchasing & Accounting Assistant

Responsible for supporting the company with daily accounting tasks while also managing petty cash, issuing sales and purchase invoices, maintaining accurate data entries, and handling purchasing activities based on restaurant requirements. Key Responsibilities A. Accounting & Daily Operations 1. Daily Data Entry Record daily expenses, purchases, and supplier invoices into the accounting system (QuickBooks) Update daily sales records from POS and delivery platforms. Maintain accurate ledgers and documentation for all transactions. 2. Petty Cash Management Handle day-to-day petty cash payments for kitchen, operations, and admin needs. Maintain a petty cash log with receipts, proper approvals, and supporting documents. Reconcile petty cash balances weekly and submit reports to the Finance Manager. 3. Sales and Purchase Invoice Issuance Manage intake of order and issue sales and purchase invoices for wholesale clients Prepare and issue sales invoices for wholesale clients, catering clients, events, and credit customers. Ensure invoices are correct, properly supported, and sent on time. Maintain customer ledger and follow up for payment reminders when required. 4. Documentation & Filing Organize financial documents, receipts, purchase orders, GRNs, and supplier statements. Maintain proper filing (physical & digital) for all accounting records. 5. Coordinate w/ Finance Manager Work w/ external accounting firm to ensure proper month-end reporting alignment Respond to requests, inquiries, updates from the accounting firm, to ensure correct monthly reporting B. Procurement & Purchasing Duties 1. Supplier Coordination Receive purchase requests from kitchen chefs and operations team. Contact approved suppliers to place orders based on requirements and price lists. Ensure timely delivery of goods and follow up on any delays or shortages. 2. Price & Stock Monitoring Maintain updated supplier pricing and product availability information. Monitor stock levels and alert management for low-stock items or urgent requirements. Assist in monthly inventory counts and reconciliations. Qualifications & Skills Bachelor's in Accounting or equivalent Show more Show less