Operations Administrative Assistant

Sara Slim Designs is seeking a proactive, highly organized, and resourceful Administrative & Operations Coordinator to manage the day-to-day administrative and operational needs of our boutique interior design studio. The ideal candidate is a multitasker who can work independently, coordinate with vendors, manage logistics, maintain CRM records, and assist with invoicing and basic financial administration. Key Responsibilities Office Administration & Operations Manage daily office operations, schedules, and administrative tasks. Handle office-related errands, document collections, purchases, and submissions. Organize meetings, appointments, and project documentation. Provide administrative support to the Founder & Principal Designer. Vendor Coordination & Logistics Contact suppliers, request quotations, and negotiate prices where appropriate. Coordinate purchasing, collections, and deliveries of furniture, accessories, samples, and materials. Visit suppliers and project sites when required. Track orders, lead times, and pending deliveries. Maintain an updated supplier database. CRM & Client Coordination Maintain and update client records and leads in the CRM system. Track inquiries, quotations, and client follow-ups. Coordinate appointments and routine client communications. Ensure client and project information is properly documented. Invoicing & Basic Financial Administration Prepare quotations, purchase orders, and invoices using Odoo. Track outstanding client payments and send payment reminders. Maintain records of supplier invoices, receipts, and expenses. Assist with payment tracking and basic bookkeeping entries. Organize financial documents for the company's accountant. Maintain accurate project expense records and purchasing trackers. Requirements 1–3 years of experience in administration, office operations, or a similar position. Good knowledge of CRM systems and invoicing software; Odoo experience is a strong advantage. Proficiency in Microsoft Excel and Office applications. Excellent written and spoken English. Strong organizational, communication, and follow-up skills. UAE driving licence preferred. Experience in interior design, fit-out, furniture, or construction is an advantage. What We're Looking For Someone who takes initiative, solves problems independently, follows through on tasks, and enjoys working in a dynamic, creative environment. To Apply: Send your CV to [redacted email] Show more Show less