PMO Coordinator

Project Management Office Coordinator Location: Abu Dhabi, UAE Employment Type: Full-Time Department: Projects Nationality: UAE National (Emirati) – Mandatory Reports To: Director of Projects Company Description Hameem Technologies is an Abu Dhabi-based technology investment and innovation company focused on building national capability for the United Arab Emirates. The organisation identifies, invests in, and develops advanced technologies across defence and security, artificial intelligence, autonomous systems, advanced manufacturing, and emerging technology. By combining capital, engineering expertise, and strong partnerships with world-leading firms, Hameem Technologies moves solutions from prototype to deployable capability in real operational environments. As a mission-led company, we measure success by the value our capabilities provide to the nation and by the trusted relationships we build with government bodies, technology partners, and suppliers. Role Description The Project Management Office Coordinator is responsible for the administration, coordination, and commercial support of project activities within the Hameem Technologies portfolio. The role involves administering project contracts effectively, preparing and tracking payment invoices accurately, maintaining project documentation to controlled-document standards, and executing coordination activities in a timely and professional manner. The position operates at the interface between project delivery and the Finance, Legal, and Procurement functions, ensuring contractual obligations are tracked, commercial reporting is accurate, and administrative activities meet applicable contractual requirements with the highest standards of accuracy, confidentiality, and professional conduct. Key Responsibilities 1. Contract Administration Administer project contracts throughout their lifecycle, ensuring obligations, milestones, deliverables, and compliance requirements are accurately tracked, documented, and reported. Coordinate with Legal Counsel on contract administration, variation documentation, and contractual compliance matters. Flag approaching contractual deadlines and compliance risks to the Project Manager and Director of Projects. 2. Invoicing & Commercial Support Prepare, process, and track project payment invoices, ensuring they are accurate, fully supported, and consistent with contractual terms and purchase orders before submission for approval. Coordinate with the Finance Manager on invoice processing, payment tracking, and financial records. Support commercial reporting on project revenue, milestones, and payment status. 3. Documentation & Coordination Maintain complete, accurate, version-controlled, and properly approved project documentation, ensuring only approved versions are distributed and filed. Support project meetings, stage gate reviews, reporting, and governance requirements. Coordinate with the Procurement Senior Officer on procurement documentation and supplier coordination. Take day-to-day task direction from the assigned Project Manager across execution and coordination activities. Qualifications & Requirements UAE National (Emirati) – Mandatory. Bachelor's degree in Engineering or a relevant Engineering discipline – Mandatory. Master's degree, EIT registration, CAPM, PRINCE2 Foundation, or Contract Management certification is desirable. 2–4 years of experience in project coordination, contract administration, or commercial support within a defence, engineering, technology, or professional services environment. Demonstrated experience in contract administration, invoice processing, and document control. Familiarity with project management processes and lifecycle activities. Proficiency in Microsoft Project or related project management and document management tools. Skills & Competencies Technical Skills Contract administration and obligation tracking. Invoice preparation and payment tracking. Controlled document management and version control. Project coordination and meeting/governance support. Commercial reporting accuracy. Microsoft Project, Microsoft Office, and document management tools. Behavioural Competencies Accuracy and attention to detail across contracts and invoices. Confidentiality consistent with defence-sector obligations. Organised multi-task coordination in a small, close-knit company. Professional communication across functions. Timeliness and follow-through on every tracked item. Key Relationships Internal: Director of Projects. External: Customer and partner commercial and contract contacts at working level, as directed. Application Note: This position is exclusively open to UAE Nationals (Emiratis). Only candidates meeting the mandatory qualifications and experience requirements will be considered. Show more Show less