Document Controller

About the Role Responsible for ensuring that project teams, consultants, and subcontractors work exclusively with the latest approved revisions of drawings, technical specifications, RFIs (Requests for Information), and contract correspondence. The role also supports effective document management practices by maintaining accurate records and archiving all project-related correspondence throughout the project lifecycle. Roles & Responsibilities Manage and control all project documentation, including correspondence, drawings, submittals, and technical documents through the Electronic Document Management System (EDMS). Log, register, distribute, and track incoming and outgoing project documents in a timely manner. Maintain strict revision and version control to ensure only current, approved documents are available for project use. Monitor and track the review and approval status of technical submittals and shop drawings with clients and consultants. Ensure superseded documents are removed from active circulation and properly archived. Maintain secure physical and electronic filing systems for easy retrieval of project documentation. Support project closeout activities by preparing and organizing final documentation, including Operation and Maintenance (O&M) manuals. Ensure document control processes comply with contractual requirements, company procedures, and quality management standards. Required Qualifications Bachelor's degree (or equivalent) in Commerce, Finance, Business Administration, or a related discipline. Previous experience in document control, administration, or project coordination, preferably within construction or engineering projects. Familiarity with Electronic Document Management Systems (EDMS). Strong organizational skills with exceptional attention to detail. Proficiency in Microsoft Office applications, particularly Excel and Word. Good communication and coordination skills, with the ability to work effectively with multiple stakeholders. Show more Show less