Admin & HR specialist

Position: Administrative & HR Specialist Reporting to: Hr Supervisor location: Jeddah Primary Responsibility: Assists in the HR administrative management of the staff and implements the recruitment process in accordance with current legislation and the Company’s practices Duties and Responsibilities: Draft administrative documents (employment certificates, workcontracts and amendments, internship contract etc…) Write request for explanation letter as per disciplinary procedure Responsible for staff accommodation and booking and contracts. flights for employees booking as per their roster Submit the ticket to our contractor if the book is available, and if other suitable options have not been checked for him. Responsible for making sure that the housekeepers are doing their job well. Responsible for drivers planning Monitoring and renewal of all fixed term contracts Declare and terminate employees to national social security CNPS Monitor and update all HR dashboards related to absenteeism, work incident, etc… Ensure the completeness of personal files Physically and digitally archive personnel files Manage paid leaves, absences, maternity leaves in accordance with current policies and maintain up-to-date monitore tables Work with relevant employees and organisations to ensure necessary entry visa’s and work permits are obtained within the required time frame Maintain contract and Work Permit Register Draft recruitment notices in accordance with recruitment requests and publish positions Receive applications and ensure of preselection of candidates in relation with supervisor Manage all Cvs and resume receiving from spontaneous candidates Organize hiring interview in relation with HR Manager Draft and send offers to selected candidates Organize medical checking for selected candidates before hiring Ensure the logistical organization of meetings and missions (book a place, invite participants) Ensure compliance with all company policies, standards, procedures and rules Other duties as required Knowledge & Skills Required: Ability to interact with diverse cultures Good written and verbal communication skill Outstanding organisational skill Problem solving and analytical skill Integrity/ Ethical and high degree of confidentiality Strong team player Ability to prioritise own workload, work independently and meet deadlines Experience Required: Must have at least 2-3 years of experience in a similar role Experience in the mining industry would be an advantage Previous experience with HR system preferred Intermediate to advanced Excel & Word Education Bachelor’s Degree Interested candidates can apply by sending their CV at ([redacted email]) Show more Show less