Executive Assistant to the C-Suite

Do you want to make a difference in people's lives? We are looking for Executive Assistant to the C-Suite to join our growing team! Who We Are WUDUH is the Jordanian operations hub servicing a U.S.-based company specializing in financial settlement solutions. At the heart of our work, we help people manage and navigate their financial future with confidence. Beyond our work, we are passionate about nurturing talent and promoting a culture of innovation, creativity, and endless possibilities. If you are looking for a place to develop your skills and make a real impact, WUDUH is where you can grow and succeed. Position Summary This Executive Assistant role is an exceptional opportunity for a dedicated EA professional who is intentionally building a career in executive support. Working closely with C-Suite executives in an office with a small but growing team, the Executive Assistant will serve as a trusted partner—providing confidential, proactive support, anticipating priorities, and helping executives remain focused, informed, and effective. The strongest candidates will have a resume reflecting primarily Executive Assistant positions with increasing responsibility, including meaningful experience directly supporting C-Suite executives. Candidates who view the Executive Assistant profession as their chosen career path—and who are motivated to grow with the organization—will be especially well suited for this opportunity. Bilingual English/Spanish verbal and written communication skills are strongly valued. Essential Functions Manage, organize, and maintain C-Suite executives’ calendars, prioritizing critical business needs and scheduling meetings or appointments based on urgency and business importance. Navigate participants’ availability and resolve challenging schedule conflicts with minimal disruption to executives. Maintain C-Suite executives’ email inboxes, respond to messages, inquiries, and staff requests in a timely manner with a sense of urgency and resolution, and keep executives consistently updated on necessary actions. Serve as a primary point of contact for C-Suite executives, prioritizing requests, coordinating responses, and executing duties in alignment with each executive’s communication and management style. Attend high-level meetings and document agendas and minutes of meetings (MOMs), clearly outlining action items, owners, and timelines for distribution to all participants. Maintain and organize corporate documents, records, and reports, retrieving documentation as needed. Serve as a liaison between C-Suite executives and attorneys on legal matters handled by the executives: Maintain confidential files of all legal documents. Retrieve and provide documentation requested by attorneys. Ensure all information requests from attorneys are logged and fulfilled. Ensure deadlines established by attorneys, such as document notarization deadlines, are met. Review attorneys’ billing statements to ensure accuracy. Coordinate projects assigned by C-Suite executives. Meet with stakeholders to take detailed notes and clarify project requirements. Establish and execute project communication plans. Track project execution to monitor adherence to budget, schedule, and scope. Prepare project status reports by collecting, analyzing, and summarizing information and trends. Coordinate preparations for meetings with investors, attorneys, affiliates, and other guests. Ensure visitors receive clear directions to the office and parking information. Provide executives and meeting participants with agendas and all necessary information, reports, and files. Coordinate meals and refreshments for guests when applicable. Prepare presentations for executives and meeting participants as required. Manage all domestic and international travel arrangements for C-Suite executives and their families, including flights, hotel accommodations, and transportation services. Support C-Suite executives with personal errands, shipments, pickups, deliveries, event coordination, company or personal gift orders, and other related requests. Required Competencies Bachelor’s degree, preferably in Business Administration. Minimum of five years of experience in an equivalent role supporting C-Suite executives or business owners. Proactive mindset, with the ability to identify, mitigate, and resolve issues independently. Demonstrated experience managing complex responsibilities and meeting deadlines. Self-starter with high initiative and the ability to complete tasks with minimal supervision or direction. Superior written and verbal communication skills. Expertise in Microsoft Office applications. Ability to manage multiple tasks and competing priorities. Excellent time management skills. Exceptional attention to detail and follow-up. Ability to maintain a high level of discretion and confidentiality. Behavioral Competencies Integrity: Demonstrates honesty, ethical conduct, and the ability to maintain confidentiality. Dependability: Is reliable, responsible, and consistent in fulfilling obligations. Cooperation: Maintains a positive, professional, and collaborative attitude. Initiative: Actively identifies opportunities to provide support and add value. Position/Work Environment This is a full-time, on-site position. Office hours are generally Monday through Friday, with eight-hour shifts. Weekend hours may occasionally be required based on business needs. Travel: This position may require a limited amount of travel. Other Duties The Executive Assistant may be asked to assume additional duties not listed in this job description as business needs require. What We Offer Comprehensive health insurance Competitive compensation package Prime central location Discounts on food, beverages, and wellness services Continuous learning and development opportunities A dynamic, inclusive, and supportive work environment A workplace led by Gen Z and Millennials Wuduh is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees — regardless of gender, race, religion, or disability. Show more Show less